HR Coordinator

Responsibilities

• Provide general administrative assistant support to the Head of NA HR, including scheduling meetings, managing calendars, expense reporting, and handling correspondence.
• Cook up and coordinate team events and workshops.
• Maintain organized filing systems (digital and physical) for employee records and HR documentation.
• Aid with onboarding logistics and coordination.
• Maintain annual HR calendar for the People and Culture function.
• Own all regional HR communications for the region.
• Maintain all annual compliance and license to operate training documentation.
• Document Preparation: Draft, format, and proofread HR-related documents such as offer letters, policy updates, and internal communications.
• Prepare reports and presentations for HR leadership.
• Basic Project Work: Support HR initiatives and projects such as employee engagement programs, wellness campaigns, and process improvements.
• Track project milestones and deliverables.
• Exit Interviews: Schedule and conduct exit interviews. Compile feedback and identify trends to support retention strategies. Ensure proper offboarding documentation and procedures are followed.
• HR Program Administration: Assist employees with HR program plan inquiries and enrollment. Coordinate with benefits providers to manage retirement contributions and documentation. Maintain accurate records and ensure timely updates.
• Vendor SAP Setup and Management: Facilitate the onboarding of new HR vendors in SAP. Maintain vendor profiles and ensure compliance with procurement policies. Liaise with Finance and Procurement teams for vendor-related issues.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 2 years of experience in an HR support or administrative role.
• Familiarity with SAP or similar ERP systems preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.