HR Coordinator

About the role

Center for Family Life in Sunset Park (CFL) is a nationally recognized social service organization dedicated to promoting positive outcomes for children and adults in Sunset Park, Brooklyn through neighborhood-based family and social services. The HR Coordinator supports the HR team with administrative and operational tasks, including onboarding, offboarding, personnel changes, HRIS maintenance, payroll support, and compliance tracking. The position is full‑time, located in Brooklyn, NY (fully on‑site).

Responsibilities

• Post job openings on recruiting platforms, review active postings, and close filled positions.
• Prepare and issue offer letters through the HRIS using approved templates.
• Initiate and monitor pre‑employment background checks (criminal history, references, credential verification).
• Oversee completion and review of I‑9 forms and ensure timely entry into the HRIS.
• Coordinate onboarding activities (Paylocity launch, document collection, fingerprinting scheduling, progress tracking).
• Manage new hire documentation in Paylocity, ensuring required forms, clearances, and compliance records are complete.
• Provide weekly hiring and onboarding status updates to division directors.
• Serve as primary point of contact for new hires during onboarding.
• Maintain and monitor DOE and DOH clearance status, track expirations, initiate renewals, coordinate with staff and agencies.
• Coordinate clearance deactivation for former employees and liaise with IT for system access removal.
• Assist with audit file preparation by ensuring onboarding, offboarding, and termination documentation is audit‑ready.
• Assign required training modules for new hires, volunteers, interns, and current staff via HRIS or learning platforms.
• Track training completion, follow up on outstanding requirements, generate training compliance reports.
• Track work authorization document expiration dates and send reminders for updated documentation.
• Prepare, route, and track Personnel Change Forms (PCFs), obtain approvals, submit to Payroll (BTQ) per deadlines.
• Process personnel action updates in the HRIS and prepare payroll notes for new hires, terminations, pay changes, retroactive pay.
• Review employee timesheets and time‑off requests in the Time & Labor system; follow up on missing or late approvals.
• Provide administrative support to Payroll function ensuring accurate data, timely approvals, and communication between supervisors, HR, and Finance.
• Monitor the HR shared inbox, respond to routine inquiries, escalate complex/urgent matters to HR Manager.
• Prepare employment verification letters and