HR Coordinator

This HR Coordinator will support full-cycle recruiting and onboarding activities on-site in Everett, WA.

Responsibilities

• Support recruitment and onboarding efforts:
  • Schedule interviews and intake meetings
  • Enter data into Applicant Tracking System (ATS)
  • Collaborate with internal partners to extend job offers
  • Communicate status updates to applicants
• Schedule and deliver tests for safety-sensitive positions and process drug and alcohol program documents
• Present at information sessions and other assigned meetings
• Manage and monitor contingencies like background checks, driving records, references, drug and alcohol requirements, etc.
• Act as a panelist for candidate interviews
• Administer candidate assessment process, including acting as liaison with vendor, communicating results to individuals, and managing tracking and reporting requirements
• Maintain department files and process personnel records that are confidential and sensitive in nature
• Process various other HR-related programs and create information packets
• Provide customer service to employees, candidates, and the general public, including responding to HR-related inquiries in a timely, professional, and welcoming manner
• Answer phones and emails

Requirements

• 2+ years of administrative, recruiting, scheduling, or human resources experience
• 2+ years of experience handling sensitive, confidential, or privileged information
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong verbal and written communication skills
• Excellent public speaking and presentation abilities
• Strong customer service skills with the ability to interact professionally with diverse audiences
• Ability to manage multiple priorities and adapt to changing deadlines and business needs
• Strong organizational, data management, and recordkeeping skills
• High attention to detail and accuracy
• Ability to exercise sound judgment and maintain confidentiality
• Ability to work effectively with cross-functional teams
• Strong critical thinking and problem-solving skills
• Knowledge of general office procedures, business etiquette, and customer service principles
• Understanding of proper procedures for handling confidential documents and records
• Experience fostering an inclusive and collaborative workplace environment
• 1+ year of experience using an Applicant Tracking System (ATS) or supporting full-cycle recruitment
• Experience with iCIMS, PeopleSoft, or similar ATS/HRIS platforms
• Experience hosting Zoom or Microsoft Teams meetings, including breakout rooms and presentations
• Experience presenting information to diverse audiences

Benefits

• Sick Leave: One hour of paid sick leave for every 40 hours worked (can be used after 90 days of employment)
• Employee Assistance Program (EAP)
• Benefit options available:
  • Medical, Dental, Vision
  • HSA
  • Group Life/AD&D, Voluntary Life/AD&D
  • Voluntary Short-Term Disability, Voluntary Long-Term Disability
  • Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity
  • 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Other benefits:
  • Calm App
  • LifeBalance Discount Program

Pay

$27.05 - $29.69 per hour

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.