HR Assistant - Bilingual English & Spanish

Job Qualifications

• High school diploma or equivalent required
• Associate’s or bachelor’s degree in human resources, Business Administration, or a related field preferred
• Fluency in English & Spanish required
• At least one to three years of Human Resources experience required
• Manufacturing environment experience preferred
• Proficient in MS Office applications with an emphasis on Excel
• Experience with HRIS systems (such as UKG, ADP, or similar) preferred
• Strong organizational and time-management skills
• Attention to detail and accuracy in all tasks
• Excellent customer service and communication skills, with the ability to interact with employees at all levels
• Strong typing and computer application skills
• Strong problem-solving abilities and sound judgment in evaluating situations
• Ability to work in a fast-paced environment
• Friendly yet professional demeanor
• Ability to handle sensitive/confidential information

Position Responsibilities

• Provide overall administrative support to the HR department, including tasks such as copying, filing, and managing correspondence
• Greet and assist employees as they arrive at the HR office, ensuring a welcoming and professional environment
• Respond to employee inquiries regarding HR policies, procedures, benefits, and general employment matters or directing them to the appropriate HR representative as needed
• Utilize Excel to manage and analyze HR-related data, including employee information, attendance, and other metrics
• Prepare and maintain spreadsheets, ensuring data is up-to-date and accurate
• Maintain and update databases, including access cards and employee photos
• Aid in the orientation process on a weekly basis
• Ensure completion of required employment documentation, including I-9 forms, tax forms, and company acknowledgments
• Support the recruiting team when required
• Manage and maintain employee records, including filing, data entry, data verification, and HR forms, making copies when necessary
• Support with employee events, recognition programs, and HR initiatives
• Order and maintain HR office supplies inventory
• Proactively seek out tasks and responsibilities, demonstrating a strong work ethic and initiative
• Perform other related duties as assigned by HR Management

Physical Requirements

• Ability to sit for extended periods and use a computer keyboard and mouse
• Proficiency in typing and data entry
• Capability to lift and carry up to 20 pounds for filing and organizing documents
• Mobility to move around the office and interact with employees as needed, which includes the ability to climb stairs to access designated work areas
• Visual ability to read and analyze documents, correspondence, and computer screens
• Hearing and verbal communication skills to effectively communicate with employees and colleagues

Benefits

• Medical and Dental Benefits
• Vision
• 401K with employer match
• Group Life Insurance
• Flex Spending Accounts
• Paid Time Off and Paid Holidays
• Tuition Assistance
• Corporate Discount Program

Company Information

• Opportunities to Flourish Within the Company
• Equal Opportunity Employer