Bilingual HR Assistant

Responsibilities

• Greet visitors at the front desk in a professional and welcoming manner.
• Ensure all guests are properly checked in and directed to the appropriate person or area.
• Sign for packages and coordinate their distribution within the office.
• Collect, sort, and distribute incoming mail and handle basic outgoing mail tasks.
• Perform filing and general clerical duties to keep HR records and documents organized.
• Order and maintain office supplies to ensure workspaces remain well stocked.
• Schedule meeting rooms and coordinate logistics for internal meetings and interviews.
• Set up phone screens and assist with scheduling candidate interviews.
• Support the onboarding process by preparing materials, coordinating schedules, and assisting new hires.
• Aid in I-9 documentation and verification in compliance with company processes.
• Provide support with benefits-related questions and administrative tasks.
• Aid in employee relations activities by helping track information and coordinate meetings.
• Assist with basic recruiting efforts, including interview coordination and candidate communication.
• Handle inbound calls and route them to the appropriate departments or individuals.
• Make outbound calls as needed for HR, recruiting, or administrative purposes.
• Perform data entry tasks accurately, including updating HR systems and spreadsheets.
• Assist with HR administration tasks such as maintaining employee records and documentation.
• Support payroll-related activities by providing administrative assistance, including working with Paylocity if needed.
• Help coordinate and support HR-led events and celebrations throughout the year.

Essential Skills

• At least 1 year of office administrative experience.
• Experience using Microsoft Outlook for email and calendar management.
• Experience using Microsoft Excel and the broader Microsoft Office suite.
• At least 6 months of human resources knowledge or experience in areas such as recruiting, onboarding, or employee relations.
• Strong administrative and organizational skills with the ability to manage multiple tasks.
• Experience with data entry and maintaining accurate records.
• Receptionist or front desk experience, including handling inbound calls and greeting visitors.
• Experience with onboarding support and HR administration tasks.
• Professional communication skills, both written and verbal.
• Ability to organize schedules, meetings, and calendars effectively.
• Comfort working in a customer service-oriented environment, supporting employees and visitors.
• Knowledge of Paylocity or similar payroll systems is a plus.
• Bilingual skills are required.

About the role

This Human Resources Assistant role combines front desk reception and HR coordination responsibilities to support a busy human resources team. The position focuses on greeting visitors, managing administrative tasks, and assisting with core HR processes such as onboarding, benefits, employee relations, and basic recruiting coordination. This is an excellent opportunity for someone who is passionate about supporting employees, enjoys a relaxed and collaborative culture, and wants to grow their career in human resources.

Pay and Benefits

The pay range for this position is $41,600.00 - $52,000.00/yr. Health, dental, and vision benefits are provided. The workplace type is fully onsite in Ocala, FL. The application deadline is July 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.