HR & AP Coordinator

About the role

We are looking for a dependable HR & AP Coordinator to support day-to-day human resources operations in Hartsdale, New York. This role is ideal for someone who enjoys balancing employee support, payroll coordination, and administrative responsibilities in a fast-paced onsite environment. The person in this position will contribute to a positive workplace experience by staying organized, handling sensitive information with care, and collaborating closely with internal teams.

Responsibilities

• Assist with bi-weekly payroll activities by preparing records, reviewing details for accuracy, and helping ensure timely processing
• Guide new employees through onboarding steps, collect required documentation, and help create a smooth start-to-work experience
• Provide support for benefits administration by helping with enrollments, updates, and employee questions regarding available plans
• Organize and update personnel files, HR records, and related documentation while maintaining accuracy and confidentiality
• Contribute to hiring efforts by posting openings, scheduling interviews, and coordinating communication with candidates and hiring teams
• Help track employee leave requests and maintain compliance-related records in alignment with company policies and applicable requirements
• Safeguard confidential employee data and ensure information is entered, maintained, and stored properly across HR systems and files
• Work with cross-functional partners to address employee needs and deliver responsive administrative and HR support
• Assist with additional HR, payroll, accounts payable, and office support projects as business needs evolve

Qualifications

• At least 1 year of experience in human resources, payroll, accounts payable, administration, office operations, or a related area

Skills

• Strong verbal and written communication skills with the ability to interact effectively across all levels of an organization
• Excellent organizational skills and close attention to detail when managing records, deadlines, and multiple tasks
• Ability to prioritize changing responsibilities and remain effective in a busy, onsite work environment
• Detail-oriented, approachable, and service-oriented mindset with a commitment to supporting employees and internal stakeholders
• Proficiency with Microsoft Office applications, including strong working knowledge of Excel
• Familiarity with HRIS platforms, payroll processing, benefits administration, or ADP is preferred
• A collaborative attitude, willingness to learn, and interest in long-term career growth

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals