HR and Payroll Coordinator - AH

About the role

The HR and Payroll Coordinator supports the accurate and timely processing of payroll for Affordable Office SoCal, while assisting with core Human Resources functions.

Responsibilities

• Maintain accurate employee timekeeping records, including paid and unpaid hours.
• Review and verify time entries, making necessary corrections to ensure accurate payroll processing; audit payroll records to ensure exemption status and benefit deductions are accurate.
• Track and record employee department transfers and update timecards accordingly.
• Prepare and distribute routine payroll reports, such as earnings, hours worked, time off, and overtime, as requested by department supervisors or the Executive Director.
• Respond to employee inquiries related to payroll, timekeeping, benefits, and other HR matters in a timely and professional manner.
• Support the new hire process by assisting with onboarding, new hire orientation, and providing timekeeping system training; maintain HR files in accordance with company policies and legal requirements.
• Generate benefit eligibility and enrollment reports; assist employees and ensure timely completion of benefit elections or waivers for open enrollment, new hires, qualifying life events, and ACA compliance.
• May process benefit enrollments and terminations with insurance carriers as needed.
• Assist with invoice processing related to HR and payroll functions.
• In partnership with the HR Director and other departments, assist in the planning and execution of employee engagement events and initiatives.
• Perform all other related duties as assigned.

Skills

• Effective oral and written communication skills appropriate to the audience's needs.
• Ability to develop and deliver effective presentations live via online or virtual mediums.
• Excellent collaboration and team-building skills.
• Effective conflict management skills.
• Ability to effectively build relationships with customers and executive management.
• Demonstrates a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Ability to perform work independently with minimal supervision.
• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.
• Demonstrated time management and priority-setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast-paced, dynamic environment.
• Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.
• Exercises sound judgment and makes decisions based on accurate and timely analysis.

Qualifications

• Type: High School/GED
• Specialization: General
• Equivalent Experience: 1 Year Prior payroll and HR experience