Human Resources and Payroll Coordinator

Essential Duties and Responsibilities

• Payroll & Timekeeping Administration
  • Support biweekly payroll processing within ADP Workforce Now, ensuring accuracy and timely completion
  • Review, audit, and resolve employee timecard discrepancies across hourly, salaried, seasonal, union, and non-union staff
  • Ensure accurate payroll coding related to leaves of absence, benefit deductions, and employee status changes
  • Partner with managers and employees to resolve payroll and timekeeping issues promptly
  • Verify benefit elections and payroll deductions during onboarding and employee changes
  • Maintain the highest level of confidentiality, having access to pay and detailed personal information
• Leave Administration Support
  • Assist in supporting administration and tracking of employee leaves, including FMLA, ADA accommodations, short-term disability, workers’ compensation, parental leave, and unpaid leave
  • Maintain organized and compliant leave documentation and records
  • Follow up with employees regarding required documentation, medical certifications, and leave timelines
  • Clock in with payroll, HR, and benefit vendors to ensure leave time and pay are accurately reflected within systems
• Onboarding & Offboarding Coordination
  • Process new hires in ADP Workforce Now, including employee setup and onboarding workflows
  • Manage onboarding logistics including: Offer letter processing through ADP, Background check initiation, New hire communications, Badge scheduling, IT/technology requests, Orientation coordination
  • Support onboarding for approximately 20+ incoming hires during peak periods
  • Process employee terminations and offboarding transactions within ADP, ensuring accurate final pay and system updates
  • Maintain consistency and accuracy throughout the employee lifecycle process
• Operations Support
  • Maintain accurate employee records and HR system data integrity
  • Aid with HR administrative tasks and operational support as needed
  • Support HR responsiveness across a busy and evolving environment
  • Participate in occasional after-hours meetings related to labor/union activity as needed
• Recruiting and Talent Acquisition
  • Work with hiring managers to post, interview, source, and hire candidates for the Museum
  • Ensure that hiring practices comply with all federal and state laws

Qualifications

• 2–3+ years of experience in HR operations, payroll, or HR administration
• Hands-on experience with ADP Workforce Now, specifically payroll and onboarding functions
• Experience supporting payroll processes and timecard review
• Working knowledge of leave administration processes, including FMLA, disability, and related documentation
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive employee information with discretion
• Strong communication and follow-up skills
• Experience supporting onboarding and employee lifecycle administration
• Experience working with union and non-union employee populations
• Experience in nonprofit, museum, education, or mission-driven organizations
• Comfort working in a highly operational, hands-on HR environment