HR and Accounting Specialist

About the role

The HR and Accounting Specialist supports both the finance and human resources departments, as well as the owners, in a small family-run business setting. This role involves a wide variety of tasks, including payroll management, HR support, finance administration, and owner-directed projects.

Responsibilities

• Manage and process bi-weekly payroll for approximately 50 employees.
• Review and verify bi-weekly timecards and enter time for hourly employees.
• Manage the payroll vendor relationship, system, and data.
• Aid in administering benefits programs.
• Support onboarding of new employees, including I-9 verification through e-Verify and verification of all tax forms and new-hire paperwork.
• Set up new employees in the third-party payroll system.
• Reconcile Paid Time Off (PTO) monthly.
• Support 401(k), H.S.A., and F.S.A. administration.
• Complete annual OSHA reporting.
• Support Owner’s Matters, including some accounts payable responsibilities for other entities (QuickBooks).
• Process calculated commission payments for 1099 sales representatives.
• Track, distribute, and manage company-issued credit cards.
• Prepare expense reports using Concur and reconcile petty cash transactions.
• Prepare Sales Tax Returns for various states in partnership with the Director of Finance.
• Maintain a repository of documentation for the entities and the owners.
• Order and manage inventory of office supplies.
• Ensure conference rooms are cleaned, stocked, and prepared for use at any time.
• Receive and distribute mail.
• Affiliate with on-site events.
• Handle ad-hoc requests from the owners.

Requirements

• 5+ years of experience supporting finance, HR, or operations teams.
• Ability to handle a wide variety of disparate tasks and reprioritize responsibilities based on the needs of the business.
• Experience with HRIS systems and accounting software such as QuickBooks.
• Experience working with confidential or sensitive information, with a firm understanding of how to handle confidential and personal information with discretion.
• Knowledge of compliance and reporting requirements.
• Highly organized, with excellent written and verbal communication skills.
• A self-starter who works well with minimal structure and direction — comfortable taking ownership in a small-business environment where priorities can shift quickly.
• Preferred: Experience working in a family-owned or small business, where wearing many hats is the norm; Prior exposure to owner-directed or executive-support work that requires discretion and judgment; Familiarity with both manufacturing and real estate operations.

Benefits

• 3 weeks of annual vacation
• 10 paid holidays
• 401(k) with company contribution
• Parenthood leave
• Comprehensive health (3 plan options), dental, and vision coverage