HR Administrator - Office of People & Culture

About the role

The Salk Institute is seeking an experienced HR Administrator to support the employee lifecycle while collaborating with colleagues across the Institute to deliver efficient, compliant, and people-centered HR services.

Responsibilities

• Supporting employee lifecycle transactions, including onboarding, transfers, personnel changes, rehires, and separations.
• Processing and auditing HR transactions while maintaining exceptional data accuracy and confidentiality.
• Cooking New Hire Orientation and ensuring a welcoming onboarding experience.
• Managing employment eligibility verification (Form I-9 and E-Verify) and maintaining compliance with federal regulations.
• Serving as a trusted resource for employees, managers, and internal partners by providing timely, professional customer service.
• Preparing HR reports, dashboards, and metrics that support operational and compliance initiatives.
• Developing and improving HR procedures, documentation, and standard operating practices.
• Leveraging HR technology, automation, and continuous improvement initiatives to streamline processes and improve efficiency.
• Supporting HR programs, employee recognition initiatives, and special projects across the Office of People & Culture.

Requirements

• A high school diploma or equivalent combination of education and experience.
• Three or more years of experience supporting Human Resources, employee services, academic personnel, student affairs, or a related administrative function.
• Experience working with HRIS/HCM systems and Microsoft Office, including Excel.
• Strong organizational, communication, analytical, and problem-solving skills.

Qualifications

• Preferred Bachelor's degree in Business Administration, Human Resources, or a related field.
• Experience supporting a multidisciplinary Human Resources department.
• Experience using UKG/UltiPro or a comparable HRIS.
• Working knowledge of California employment practices and HR compliance.
• Experience supporting recruitment or applicant tracking systems.

Skills

• Exceptional attention to detail.
• Critical thinking and proactive process improvement.
• Technology proficiency and willingness to learn new systems.
• Professionalism, collaboration, and outstanding customer service.
• Sound judgment and strict confidentiality.

Benefits

• Medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.

Pay and Schedule

The expected pay range for this position is $31.25 per hour to $36.06 per hour. Salk Institute provides pay ranges representing its good faith estimate of what the institute reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

Benefits

• Medical, dental, vision, retirement, paid time off, tuition reimbursement, patient advocacy services, and transit/parking program.