HR Administrative Coordinator Job Details | bouyguescoP

Job Summary

The Administrative and Logistics HR Specialist will manage administrative tasks and support logistics operations within the Human Resources department.

Administrative Duties

• Maintain and update employee files and databases, ensuring accuracy and confidentiality.
• Enroll employees in benefits programs and assist with related inquiries.
• Draft, review, and finalize employment contracts, offer letters.
• Verify supplier information and process invoices for payment.
• Manage immigration process, including visa applications for Canada & USA ensuring timely submission, and Work VISA compliance and tracking.
• Background check for new hires.
• Post job openings on various online platforms.
• Produce HR KPI & reporting, corporate presentations, newsletter and internal communication (Sharepoint implementation and update, policies etc.).

Logistics Responsibilities

• Cook up logistics and onboarding for new employees: IT Request Forms, accommodation & ticket booking, benefits presentation, reference letter, mandatory trainings, etc.
• Manage logistics for company events, training sessions, University Relations, and other HR-related activities, ensuring smooth execution.
• Oversee the procurement and distribution of office supplies and equipment, maintaining adequate inventory levels.

Payroll Management

• Manage and process the Canadian payroll ensuring timely and accurate payment to employees.
• Payroll & HR System Audits: discrepancy management, benefit contribution audit.
• Maintain payroll records and ensure compliance with Canadian payroll laws and regulations.
• Respond to payroll and benefits related inquiries.
• Collaborate with finance and accounting departments to reconcile payroll accounts.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Minimum of 3 years of experience in an administrative or logistics role, preferably within HR.
• Experience managing payroll is a plus.
• Strong organizational and time management skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Sharepoint).
• Ability to handle sensitive information with confidentiality.