HR Administrative Assistant

About the role

The HR Administrator is a key member of the Human Resources team, providing essential support for day-to-day HR operations. This role handles a variety of administrative, transactional, and front desk responsibilities to ensure a smooth and welcoming experience for team members and visitors. The HR Administrator supports employee lifecycle transactions, maintains accurate records, and assists in creating an organized, efficient, and service-oriented HR office environment.

Responsibilities

• Front Desk & Employee Support
  • Serve as the first point of contact for team members, applicants, and visitors to the HR office.
  • Answer and route calls, respond to general HR inquiries, and provide support or escalate as needed.
  • Assist employees with HR forms, onboarding paperwork, and general employment-related questions.
• Transaction & Data Entry Support
  • Process routine HR transactions such as hires, terminations, and job changes in the HR system.
  • Support onboarding documentation and ensure accurate data entry.
  • Follow up on incomplete or missing documentation to maintain compliance.
  • Assist in monitoring and maintaining the accuracy of digital and physical employee records.
• Office & Administrative Duties
  • Maintain a clean and professional HR office and reception area.
  • Manage mail distribution and support scheduling and meeting preparation.
  • Assist in organizing HR events, new hire orientation, and internal trainings, if needed.
  • Support administrative tasks for HR leadership and Office Administrators as needed.
• Filing & Document Management
  • Organize and maintain personnel files in accordance with company policy and legal requirements.
  • Scan, upload, and index documents into digital HR systems.
  • Manage confidential shredding and ensure secure storage of sensitive documents.
• Employee Engagement & Communication
  • Assist in the delivery of employee communications, notices, and engagement materials if needed.
  • Support the execution of team member appreciation events and programs.
  • Help maintain updated bulletin boards and HR postings.
• Perform all other duties as assigned.

Requirements

• High school diploma or equivalent preferred but not required.
• 1–2 years of administrative or office support experience; HR or customer service background preferred.
• Strong interpersonal and customer service skills with a positive and professional demeanor.
• High attention to detail, strong organizational skills, and ability to manage multiple priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel); familiarity with HR systems a plus.
• Bilingual (English/Spanish) preferred but not required.