Hotel Sales Coordinator

Key Responsibilities

• Assist the Director of Sales with daily operations, reporting, and administrative tasks
• Handle group booking requests from inquiry to contract, including preparing banquet event orders (BEOs), agreements, and confirmations
• Prepare proposals, contracts, invoices, and ensure compliance with brand and company standards
• Maintain and update the sales database/CRM with leads, prospects, and client information
• Generate weekly and monthly sales reports for management review
• Cook up site visits, client meetings, and follow-ups with potential accounts
• Work closely with front desk, reservations, housekeeping, and food & beverage to ensure flawless execution of group stays and events
• Support sales initiatives, marketing campaigns, and community/business outreach programs
• Build strong relationships with repeat clients and corporate accounts to maximize revenue opportunities

Job Requirements

• Educational & Experience: Bachelor’s degree in Hospitality Management, Business Administration, or a related field preferred; 2–4 years of hotel sales, catering sales, or event coordination experience required; Familiarity with hotel property management and sales systems (e.g., Opera, Delphi, SalesPro, or similar)
• Skills & Competencies: Strong organizational and multitasking skills with exceptional attention to detail; Excellent written and verbal communication skills, with a professional, client-focused approach; Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); Ability to manage multiple priorities in a fast-paced hospitality environment; Team-oriented with strong problem-solving and relationship-building skills; Flexible schedule to accommodate occasional evening or weekend business needs