HMA Plants Dispatcher/Admin (Oahu)

Principal Duties

• Scales trucks and materials to ensure load is within proper D.O.T. weight requirements (GVW).
• Generates tags indicating quantity and destination of loads, and dispatches scaled trucks to respective job sites.
• Responds to radio and phone contacts from the field, and coordinates job requirements with plant and paving personnel.
• Takes telephone orders, provides quotes, and responds to inquiries regarding products, pricing, hauling rates, etc.
• Schedules deliveries with outside truckers, coordinates deliveries with customers, and coordinates the quantities of asphalt materials orders with the plant for the next day's operations.
• Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports.
• Maintains proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers.
• Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity.
• Prepares month-end summary reports as required for assigned area.
• Enters, codes, and calculates payroll timecard data in a timely and accurate manner.
• Researches and follows up on billing discrepancies and provides feedback to appropriate people.
• Conducts visible emissions (VE) testing in accordance with department procedures.
• May help with lab testing.
• Facilitates purchases as instructed by supervisor or management, ensuring proper approvals are in place.
• Maintains truckers' agreement files and coordinates with Quarry Admin.
• Sets and maintains environmental reports (e.g., stormwater, fuel usage, etc.).
• Performs other duties as assigned.

Principal Requirements

• Minimum 6 months relevant experience in a similar operation and/or with strong accounting aptitude preferred.
• Advanced knowledge of Word, Excel, Email. Adaptable to in-house software.
• Keyboarding skills sufficient to complete tasks in a timely manner. 10 key by touch.
• Uses basic math functions to perform daily tasks.
• Must be able to read and understand job requirements.
• Valid driver's license and favorable traffic abstract.
• Ability to obtain Weighmaster's License or ability to obtain license within 60 days of hire date.
• Ability to obtain Visual Emissions (VE) certifications two times a year.
• Good organizational and administrative skills to multi-task effectively.
• Ability to work independently and complete tasks in a timely manner.
• Excellent interpersonal skills to ensure effective internal and external communications.
• Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules.
• Must be able to work at multiple sites/locations.
• Able to push, pull, lift and carry up to 25 lbs. regularly.

Pay

$19.00 - $22.00 per hour