HIMS Operations Specialist I

About the role

Under the supervision of the Health Information Management Services (HIMS) Manager and/or Supervisor and the overall supervision of the Director of HIMS, the Regional HIMS Operations Specialist I demonstrates a commitment to excellence in patient and staff relations. As a member of the HIMS team, the Regional HIMS Operations Specialist I performs specialized health information activities necessary to organize, maintain, and use electronic health records.

Responsibilities

• Prepares birth certificates by retrieving Birth Delivery Notification sheets from Labor/Delivery, recording infants' names in EPIC, interviewing mothers to obtain information
• Inputs the birth certificate information electronically and obtains signatures as required
• Submits completed birth and fetal death certificates to Vital Records in Raleigh and the local Health Department within the NC state required time frame
• Maintains notary status to complete affidavit as needed
• Updates baby's legal name in EPIC
• Monitors supplies and lets appropriate staff know when to order
• Assists personnel in other areas of the HIMS department as requested
• Demonstrates safe operation of all equipment in compliance with departmental policy, safety, and infection control and quality standards
• Performs records release of information activities
• Accurately preps, scans, and QA charts
• Resolves patient identity issues
• Prepares deficiency/delinquency lists for physicians
• Performs and completes any additional duties associated with the HIMS department in a quality, effective manner
• Assists the HIMS Manager and/or Supervisor as needed
• May be requested to complete special projects and run reports
• May be required to work shift work on rotation, including weekends and holidays, in order to provide departmental coverage

Minimum Requirements

• High School or equivalent (prefer additional educational training) or higher
• Medical Terminology and computer experience preferred
• One year of similar work environment experience preferred
• Notary Public certification required within 6 months of employment (as deemed necessary)
• Detail oriented, dependable and works well with others
• Able to understand the paper medical record as well as the electronic medical record

Pay

$16.31 – $23.78 per hour

Schedule

• Onsite role based out of Greenville, NC
• Monday – Friday, full-time, day shift: 7:00 a.m. – 3:30 p.m. OR 8:00 a.m. – 4:30 p.m.
• Weekend rotation – every 5th/6th weekend, depending on needs