HIM System Analyst

About the role

NeuroPsychiatric Hospitals (NPH) is a national leader in behavioral healthcare, specializing in caring for patients with acute psychiatric and complex medical needs through an interdisciplinary, multi-specialty approach. With locations in Indiana, Michigan, Texas, Ohio, and Arizona, NPH is expanding access to its unique model of care across the United States.

North Valley Behavioral Hospital, a brand new psychiatric hospital within the NPH network, is seeking an experienced, detail-oriented HIM Information Analyst. The HIM Information Analyst assembles and analyzes medical records, retrieves and files medical records, and releases medical records in accordance with appropriate laws and agencies. The role performs a variety of clerical duties involved in maintaining patient records — including filing, retrieving, and distributing medical records, loose notes, and reports — and maintains associated logs and records in accordance with established priorities and procedures in any section of the HIM department.

Responsibilities

• Assembles and analyzes medical records timely and accurately for quantitative deficiencies
• Informs physicians and hospital staff of needed documentation
• Releases and copies records in a timely and accurate manner; analyzes and answers correspondence requesting information in accordance with hospital, governmental, and regulatory policies, procedures, and statutes
• Retrieves records for various requests and copies information for internal and external review
• Collects records from other departments
• Copies and distributes reports appropriately
• Verifies accuracy of patient information on all reports
• Sorts, collates, and files a variety of medical record forms and information (e.g., History and Physical, Psychiatric evaluations, discharge summaries) into patient medical records in appropriate sequence and in accordance with established procedures
• Retrieves and files medical records and loose reports accurately; maintains files in working order and neatly displayed
• Answers telephone and takes requests for medical records or information; sorts requests according to predetermined priorities and provides routine information of a general nature (e.g., history numbers, admission or discharge dates, medical record locations) to authorized requestors
• Maintains various control logs including master index and date registers; records data appropriately
• Verifies information for accuracy and completeness and makes corrections as necessary
• Floats to other units and/or facilities as assigned
• Maintains a professional approach with confidentiality; assures protection and privacy of health information as attained through written, electronic, or oral disclosures
• Cooperates and maintains good rapport with nursing staff, medical staff, other departments, and visitors
• Seeks guidance, remains knowledgeable of, and complies with all applicable federal and state laws, as well as hospital policies that apply to assigned duties
• Complies with hospital expectations regarding ethical behavior and standards of conduct
• Complies with federal and hospital requirements in the areas of protected health information and patient privacy

Qualifications

• High School Diploma or GED required
• Associate's degree in Health Information Management or Healthcare Administration field preferred
• 1 year of experience in Health Information Management, medical records, or a related healthcare administrative role preferred
• Experience with electronic health record (EHR) systems and health information technology is a plus
• Excellent written and verbal communication skills necessary to interact with Medical Staff Providers
• Must demonstrate strong attention to detail

Benefits

• Competitive pay rates
• Medical, Dental, and Vision Insurance
• NPH 401(k) plan with up to 4% Company match
• Employee Assistance Program (EAP)
• Generous PTO and Time Off Policy
• Special tuition offers through Capella University
• Work/life balance with great professional growth opportunities
• Employee Discounts through LifeMart