High School Secretary-Administrative Assistant (8hrs/day)

Job Summary

To improve student achievement by supporting the mission, communication, tasks, and events of McMinnville High School and the Admin Office and to assist in providing a safe, healthy educational environment for students and performing other duties as assigned.

Essential Job Functions

• Cultivate and model a respectful working and learning environment.
• Welcome and direct those who access the admin office(in person, on the phone, via email, or social media) and help answer questions and connect them with the resources they need.
• Prioritize tasks according to deadlines and unexpected occurrences.
• Affords assistance in coordinating Admin Office events.
• Communicates, verbally or in writing, on behalf of the Admin Office.
• Works under the supervision of the principal or designee.
• Supports students in developing positive interpersonal relationships with peers and adults.
• Promotes safety of the students through the application of the district's student management and safety guidelines.
• Makes sure individual students are in the proper location and are not in dangerous or unsafe situations.
• Responsible for being familiar with the school/district policies and procedures which govern the work.
• Ensures prompt and regular attendance.

Other Job Functions

• May be asked to utilize bilingual skills if applicable to translate and interpret in the designated language(s) to and from English.
• Maintains office equipment, materials, and students' files, records, etc. for the purpose of ensuring availability of items as may be required.
• Performs record keeping and basic clerical functions, scheduling, copying, etc. for the purpose of supporting staff.
• Affords assistance to other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Convenes with teachers, parents, and/or appropriate community agency personnel.
• Exercises discretion and assures protection of student confidentiality consistent with the direction and guidance of staff, administrators, and school/district policies and procedures.
• Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.
• Provides translation for meetings as requested by the Supervisor.
• Affords assistance with the transition of students, including supervision of students.

Essential Job Requirements - Qualifications

• Fluent verbal and written skills in Spanish and English are preferred.
• Education Required: Completed associates or higher degree, completed at least two years of study at an institution of higher education (72 college quarter hours or more) or met a rigorous standard of quality and can demonstrate, through a formal state or local academic assessment, knowledge of and ability to assist in instructing reading, writing, and mathematics.
• Experience Preferred: Prior job-related experience, paid or volunteer, with school-age children.
• Licenses, Certifications, Bonding, and/or Testing Required: Oregon Department of Education Fingerprint Clearance.

Language Skills

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of students, staff, and parents.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Physical Demands

• Regularly required to talk or hear.
• Frequently required to walk; sit, and use hands for fine manipulation, handle or feel and reach with hands and arms.
• Occasionally required to stand and stoop, kneel, crouch or crawl.
• Regularity and punctuality are required.
• Must regularly lift and/or move up to 50 pounds.

Workplace Expectations

• Works effectively with and responds to people from diverse cultures or backgrounds.
• Demonstrates professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting.
• Holds regular and punctual attendance.
• Confers regularly with immediate supervisor.
• Follows all District policies, work procedures, and reasonable requests by proper authority.
• Maintains the integrity of confidential information relating to students, staff, or District patrons.

Pay

Salary Range: $18.91 - $25.35 *Please note these rates reflect the 2025-2026 school year and will be updated upon adoption of the classified agreement.

Schedule

11 months.

Benefits

The McMinnville School District provides generous personal and family benefits including medical, dental and vision coverage.