Administrative Assistant - Long Island Campus

About the role

The Administrative Assistant serves as the primary support position for the educational program at the Long Island campus. The position is a full-time in-person appointment requiring 35 hours per week of service to the College.

Responsibilities

• Schedule academic appointments, meetings, and travel for the department.
• Filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
• Assist faculty by answering questions and providing information, typing, collating, or otherwise assisting in test preparation.
• Provide basic and initial assistance to students with questions about classes, registration, permissions, etc.
• Maintain an inventory of office supplies, instructional supply needs, and utilize the appropriate process to pay for goods or services purchased by the department.
• Coordinate and manage campus events, secure space, equipment, food, prepare invitations, announcements, agendas, brochures, packets, purchase awards, make travel arrangements and reservations, and assist with the event as it occurs.
• Schedule the use of classrooms, facilities, or meeting rooms, and maintain the security of classrooms, labs, equipment, and records.
• Aid in exam proctoring as needed.
• Record, generate, and distribute meeting minutes for department/program meetings as assigned.
• Ensure educational equipment and technology are available and in good working order, notify the Campus Director of technology problems or additional needs in a timely manner.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds by promoting professional behavior and stewardship toward the College.
• Perform all other duties as assigned by the department head.

Requirements

• An associate degree with two years of general office experience or an equivalent combination of education and general office experience is required.
• Experience in higher education environment is preferred.
• Knowledge of Microsoft 365 is required.

Qualifications

• Attention to detail.
• High levels of discretion and confidentiality.
• Keyboarding skills are required.
• A working knowledge of word processing and spreadsheet applications is required.
• Must have a working knowledge of or the ability to learn and use database applications, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the College.
• Ability to perform multiple tasks flexibly and independently, due to interruptions.
• Effective verbal and written communication skills are required.
• The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

SkillsAttention to detail.

High levels of discretion and confidentiality.

Keyboarding skills.

A working knowledge of word processing and spreadsheet applications.

Working knowledge of database applications.

Ability to perform multiple tasks flexibly and independently.

Effective verbal and written communication skills.

The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds.

Benefits

• Flexible Work Arrangements Available (where applicable, based on position).
• Medical, Dental, Vision Health Savings Account, Flexible Spending Account, College Paid Life, AD&D, LTD insurance.
• TIAA Retirement with 8% college contribution after one year of employment.
• Generous PTO.
• 12 Paid Holidays.
• Free EAP Counseling Services.
• Free Chiropractic Care.

Pay

Hourly rate: $24.00 to $27.00 an hour.

Schedule

Monday through Friday, 7:30 a.m. to 4 p.m.