Administrative Assistant - NY

About the role

The Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of the office environment. They handle a variety of tasks, including managing communications, scheduling appointments, maintaining files, and providing general support to the office staff. This role is crucial in maintaining a productive and efficient workplace.

Responsibilities

• Create, edit, and format documents including Excel spreadsheets, reports, and presentations (proficiency in Excel, Word, and PowerPoint required).
• Track expense reports and submit purchase orders.
• Submit JIRA tickets for tasks such as ordering gas cards, termination paperwork, written warnings, coaching assignments, reimbursements, and vehicle accident reports.
• Assist with timekeeping and timecard audits.
• Order office supplies as needed.
• Scan and send supervisors’ documents to HR (safety meetings, separation forms, written warnings, etc.).
• Provide support to the Claims Department for customer complaints.
• Support management and supervisors by maintaining teamwork, professionalism, and open communication.
• Contribute to a positive work environment by giving encouragement, appreciation, and constructive feedback.
• Maintain a safe, professional workplace and help regulate office atmosphere.
• Suggest improvements for workflow and team relationships to management.
• Assist with renewal process for vehicle registrations.

Qualifications

• Professionalism
• Strong communication skills
• Efficient in time management
• Must have a valid driver's license.
• Windows-based general computer skills as well as experience with Microsoft Office & Excel are required.

Pay

$22 per hour

Schedule

This is a full-time position, Monday through Friday. Hours will vary based on client expectations and work availability. Occasional evening and weekend work may be required as job duties demand.

Benefits

• Paid Training
• Medical/Vision/Dental Plans
• Life Insurance
• Paid Vacation
• Paid Holidays
• and many other benefits