Administrative Assistant (Part-Time New York Statewide)
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We need to parse the job posting.
Content:
- Company description: VECRA is a service-disabled veteran-owned small business etc. Could be "About the role" or maybe "About the company". The instruction says headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can use About the role for company description and job summary.
- Job Summary: The administrative assistant position will provide office and administrative support. The position is part-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for part-time work is specified on each individual job.
- Roles and Responsibilities: list of duties.
- Qualifications and Required Skills: list.
- Preferred qualifications: list.
- Professional Skills: list.
- Education: high school diploma etc (duplicate of qualifications).
- OTHER: Shift: Day; Hours may vary depending on the specific job location; Work Hours: Part-time positions available until filled; Schedule: Monday – Friday; Location: Onsite. All positions are onsite. Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties; Remote Work Availability: No remote work is available currently; Req Type: Part-Time.
- Benefits: We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
- Pay: Not mentioned. So we should NOT include Pay section.
- Schedule: We have schedule info: Monday – Friday, part-time, hours may vary. So we can include Schedule section with that info.
But we must not include sections with filler like "not specified". So we include only those with real content.
We need to avoid repeating job title as heading. No Job ID.
We need to use - for any list of duties/requirements/benefits. Use
for prose.
We need to preserve all substantive information; do not invent or summarize away detail.
We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statement, drug-free workplace, apply today via..., Powered by JazzHR etc.
Also duplicate lines: qualifications repeated.
We need to combine overlapping info.
Let's extract substantive content:
Company Description: VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), and a minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate
Job Summary: The administrative assistant position will provide office and administrative support. The position is part-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for part-time work is specified on each individual job.
Roles and Responsibilities (list):
- Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
- Managing staff calendars on a day-to-day basis,
- Providing administrative support to format and prepare reports and presentation materials,
- Establishing and maintaining electronic and hard copy files, logs, and tracking systems,
- Arranging travel arrangements and preparing related paperwork,
- Scheduling in-person and virtual meetings and conference calls,
- Compiling, prioritizing and distributing mail,
- Maintaining inventory of and ordering supplies as needed,
- Answering and routing phone calls to appropriate parties,
- Other assignments and projects as assigned
Qualifications and Required Skills:
- A high school diploma (or equivalent)
- Two-years minimum experience working in a professional office setting
- Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
- Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
- The ability to enter data into, and extract data from, electronic databases
- The ability to work independently and on a team with different personalities
- The ability to handle multiple, shifting priorities
- Good organizational skills, including an ability to organize information into reports
- Ability to prioritize multiple assignments
- Strong written and verbal communication skills
Preferred qualifications:
- Previous experience working for the New York State agency
Professional Skills:
- Exceptional attention to detail and accuracy
- Professional demeanor and customer service orientation
- Ability to work independently and collaboratively
- Strong critical thinking and problem-solving skills
- Ability to exercise sound judgment and maintain confidentiality
- Commitment to diversity, equity, inclusion, and student success
Education: (same as qualifications) but we can maybe omit duplicate.
OTHER:
- Shift: Day; Hours may vary depending on the specific job location
- Work Hours: Part-time positions available until filled
- Schedule: Monday – Friday
- Location: Onsite. All positions are onsite.
- Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties
- Remote Work Availability: No remote work is available currently
- Req Type: Part-Time
Benefits:
- We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental.
Pay: none.
Schedule: we have schedule info (Monday – Friday, part-time, hours may vary). Could be included under Schedule section.
We need to avoid duplication: The schedule info appears also in OTHER. We'll put schedule details in Schedule section.
We need to decide which sections to include: About the role (company description + job summary), Responsibilities, Requirements (maybe combine qualifications and required skills), Skills (maybe professional skills), Benefits, Schedule. Could also include Qualifications separate from Skills. The instruction list includes Requirements, Qualifications, Skills as separate headings. We can use them if we have content.
We have qualifications and required skills (hard skills). We have professional skills (soft skills). Could map: Requirements = qualifications and required skills; Skills = professional skills. Or we could combine.
We need to avoid thin sections. Let's see: We have enough for each.
We'll output:
About the role
VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), and a minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate.
The administrative assistant position will provide office and administrative support. The position is part-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for part-time work is specified on each individual job.
Responsibilities
- Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
- Managing staff calendars on a day-to-day basis.
- Providing administrative support to format and prepare reports and presentation materials.
- Establishing and maintaining electronic and hard copy files, logs, and tracking systems.
- Arranging travel arrangements and preparing related paperwork.
- Scheduling in-person and virtual meetings and conference calls.
- Compiling, prioritizing and distributing mail.
- Maintaining inventory of and ordering supplies as needed.
- Answering and routing phone calls to appropriate parties.
- Other assignments and projects as assigned.
Requirements
- A high school diploma (or equivalent)
- Two-years minimum experience working in a professional office setting
- Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
- Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
- The ability to enter data into, and extract data from, electronic databases
- The ability to work independently and on a team with different personalities
- The ability to handle multiple, shifting priorities
- Good organizational skills, including an ability to organize information into reports
- Ability to prioritize multiple assignments
- Strong written and verbal communication skills
Skills
- Exceptional attention to detail and accuracy
- Professional demeanor and customer service orientation
- Ability to work independently and collaboratively
- Strong critical thinking and problem-solving skills
- Ability to exercise sound judgment and maintain confidentiality
- Commitment to diversity, equity, inclusion, and student success
Benefits
- Competitive benefits package for full-time employees including paid holidays, paid time off, medical and dental.
Schedule
Part-time positions; shift: day; hours may vary depending on the specific job location; schedule: Monday – Friday; onsite only; work address varies per agency with opportunities throughout New York State (all 60 counties); no remote work available.
We need to ensure we didn't include Pay section. Good.
Check for any duplicated content: We included qualifications and skills separate. Good.
We removed boilerplate: EEO, drug-free, apply today, Powered by JazzHR.
We kept all substantive info.
Check if any content missing: Preferred qualifications: "Previous experience working for the New York State agency". Not included anywhere. Should we include that? It's a preferred qualification. Could be placed under Requirements or Qualifications as a bullet. Since we have Requirements section, we could add that as a bullet. It's substantive. Let's add under Requirements.
Also "Professional Skills:" we captured.
Also "Education: High school diploma (or equivalent), Two-year minimum experience working in a professional office setting" duplicate; we already have that.
Also "OTHER Shift: Day; Hours may vary depending on the specific job location Work Hours: Part-time positions available until filled Schedule: Monday – Friday Location: Onsite. All positions are onsite. Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties Remote Work Availability: No remote work is available currently Req Type: Part-Time". We captured shift, hours, schedule, location, address, remote work, req type in Schedule section. Could also add a note about part-time positions available until filled. We included "Part-time positions". Good.
We didn't include "Work Hours: Part-time positions available until filled" explicitly but we said Part-time positions. Could add "available until filled". Let's adjust Schedule paragraph: "Part-time positions available until filled; shift: day; hours may vary depending on the specific job location; schedule: Monday – Friday; onsite only; work address varies per agency with opportunities throughout New York State (all 60 counties); no remote work available."
Now check if any other content: "VECRA VIP will work in a specific New York state locale to carry out the day-to-day tasks in support of VECRA’s Federal government, State, Public sector and/or Commercial clients." That's part of job summary maybe. We didn't include that. It's substantive. Should we add to
for prose. We need to preserve all substantive information; do not invent or summarize away detail. We need to remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statement, drug-free workplace, apply today via..., Powered by JazzHR etc. Also duplicate lines: qualifications repeated. We need to combine overlapping info. Let's extract substantive content: Company Description: VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), and a minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate Job Summary: The administrative assistant position will provide office and administrative support. The position is part-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for part-time work is specified on each individual job. Roles and Responsibilities (list): - Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards. - Managing staff calendars on a day-to-day basis, - Providing administrative support to format and prepare reports and presentation materials, - Establishing and maintaining electronic and hard copy files, logs, and tracking systems, - Arranging travel arrangements and preparing related paperwork, - Scheduling in-person and virtual meetings and conference calls, - Compiling, prioritizing and distributing mail, - Maintaining inventory of and ordering supplies as needed, - Answering and routing phone calls to appropriate parties, - Other assignments and projects as assigned Qualifications and Required Skills: - A high school diploma (or equivalent) - Two-years minimum experience working in a professional office setting - Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom - Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs - The ability to enter data into, and extract data from, electronic databases - The ability to work independently and on a team with different personalities - The ability to handle multiple, shifting priorities - Good organizational skills, including an ability to organize information into reports - Ability to prioritize multiple assignments - Strong written and verbal communication skills Preferred qualifications: - Previous experience working for the New York State agency Professional Skills: - Exceptional attention to detail and accuracy - Professional demeanor and customer service orientation - Ability to work independently and collaboratively - Strong critical thinking and problem-solving skills - Ability to exercise sound judgment and maintain confidentiality - Commitment to diversity, equity, inclusion, and student success Education: (same as qualifications) but we can maybe omit duplicate. OTHER: - Shift: Day; Hours may vary depending on the specific job location - Work Hours: Part-time positions available until filled - Schedule: Monday – Friday - Location: Onsite. All positions are onsite. - Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties - Remote Work Availability: No remote work is available currently - Req Type: Part-Time Benefits: - We offer a competitive benefits package for full-time employees to include paid holidays, paid time off, medical and dental. Pay: none. Schedule: we have schedule info (Monday – Friday, part-time, hours may vary). Could be included under Schedule section. We need to avoid duplication: The schedule info appears also in OTHER. We'll put schedule details in Schedule section. We need to decide which sections to include: About the role (company description + job summary), Responsibilities, Requirements (maybe combine qualifications and required skills), Skills (maybe professional skills), Benefits, Schedule. Could also include Qualifications separate from Skills. The instruction list includes Requirements, Qualifications, Skills as separate headings. We can use them if we have content. We have qualifications and required skills (hard skills). We have professional skills (soft skills). Could map: Requirements = qualifications and required skills; Skills = professional skills. Or we could combine. We need to avoid thin sections. Let's see: We have enough for each. We'll output:
About the role
VECRA, Inc. is a service-disabled veteran-owned small business (SDVOSB), woman-owned small business (WOSB), and a minority business enterprise (MBE) consulting firm implementing proven methodologies that help our clients drive growth, transform businesses, and innovate breakthrough ideas. VECRA’s extensive experience with innovative program management and staffing support services are always: Vigilant * Efficient * Collaborative * Responsive * Accurate.
The administrative assistant position will provide office and administrative support. The position is part-time and expected to report on site at the requisite New York State locale, Monday through Friday. The hours for the day are dependent on the specific needs of the department. Hours for part-time work is specified on each individual job.
Responsibilities
- Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
- Managing staff calendars on a day-to-day basis.
- Providing administrative support to format and prepare reports and presentation materials.
- Establishing and maintaining electronic and hard copy files, logs, and tracking systems.
- Arranging travel arrangements and preparing related paperwork.
- Scheduling in-person and virtual meetings and conference calls.
- Compiling, prioritizing and distributing mail.
- Maintaining inventory of and ordering supplies as needed.
- Answering and routing phone calls to appropriate parties.
- Other assignments and projects as assigned.
Requirements
- A high school diploma (or equivalent)
- Two-years minimum experience working in a professional office setting
- Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
- Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
- The ability to enter data into, and extract data from, electronic databases
- The ability to work independently and on a team with different personalities
- The ability to handle multiple, shifting priorities
- Good organizational skills, including an ability to organize information into reports
- Ability to prioritize multiple assignments
- Strong written and verbal communication skills
Skills
- Exceptional attention to detail and accuracy
- Professional demeanor and customer service orientation
- Ability to work independently and collaboratively
- Strong critical thinking and problem-solving skills
- Ability to exercise sound judgment and maintain confidentiality
- Commitment to diversity, equity, inclusion, and student success
Benefits
- Competitive benefits package for full-time employees including paid holidays, paid time off, medical and dental.
Schedule
Part-time positions; shift: day; hours may vary depending on the specific job location; schedule: Monday – Friday; onsite only; work address varies per agency with opportunities throughout New York State (all 60 counties); no remote work available.
We need to ensure we didn't include Pay section. Good. Check for any duplicated content: We included qualifications and skills separate. Good. We removed boilerplate: EEO, drug-free, apply today, Powered by JazzHR. We kept all substantive info. Check if any content missing: Preferred qualifications: "Previous experience working for the New York State agency". Not included anywhere. Should we include that? It's a preferred qualification. Could be placed under Requirements or Qualifications as a bullet. Since we have Requirements section, we could add that as a bullet. It's substantive. Let's add under Requirements. Also "Professional Skills:" we captured. Also "Education: High school diploma (or equivalent), Two-year minimum experience working in a professional office setting" duplicate; we already have that. Also "OTHER Shift: Day; Hours may vary depending on the specific job location Work Hours: Part-time positions available until filled Schedule: Monday – Friday Location: Onsite. All positions are onsite. Address: Work Address will vary per agency with opportunities throughout the entire New York State within all 60 counties Remote Work Availability: No remote work is available currently Req Type: Part-Time". We captured shift, hours, schedule, location, address, remote work, req type in Schedule section. Could also add a note about part-time positions available until filled. We included "Part-time positions". Good. We didn't include "Work Hours: Part-time positions available until filled" explicitly but we said Part-time positions. Could add "available until filled". Let's adjust Schedule paragraph: "Part-time positions available until filled; shift: day; hours may vary depending on the specific job location; schedule: Monday – Friday; onsite only; work address varies per agency with opportunities throughout New York State (all 60 counties); no remote work available." Now check if any other content: "VECRA VIP will work in a specific New York state locale to carry out the day-to-day tasks in support of VECRA’s Federal government, State, Public sector and/or Commercial clients." That's part of job summary maybe. We didn't include that. It's substantive. Should we add to