Administrative Assistant
About the role
At Total Rentals, we’re more than just an equipment rental company; we’re a team of hard-working problem-solvers committed to keeping our customers moving. From construction sites to industrial operations, our crews deliver the gear, the service, and the know-how to get the job done right. We believe in taking care of our team the same way we take care of our customers: with reliability, respect, and pride in every interaction.
Responsibilities
- Review invoices and route them to accounts payable for processing
- Enter invoices and coordinate required approvals
- Process daily, weekly, and monthly invoices and statements
- Follow up on past-due invoices and customer accounts
- Aid with weekly and monthly reporting between operations and accounting
- Order office and branch supplies
- Maintain accurate administrative and financial records
- Aid in maintaining an organized and professional showroom
- Support promotional ideas and coordinate promotional ordering
- Answer and route incoming calls as needed
- Provide general administrative support to branch operations
Qualifications
- You’re organized, dependable, and comfortable working with detailed financial and administrative information
- You follow tasks through to completion, communicate clearly, and know how to balance recurring deadlines with unexpected requests
- You enjoy supporting a team and are comfortable communicating with customers, coworkers, vendors, and accounting partners
Preferred Qualifications
- 2+ years of experience in administrative, accounting support, office coordination, or operations support
- Equipment rental, construction, or related industry experience preferred
- Experience processing invoices, statements, or accounts payable documentation
- Strong attention to detail and organizational skills
- Proficiency with Microsoft Office
- Experience with rental, accounting, or ERP software preferred
- Comfortable managing recurring deadlines and changing priorities
- Clear written and verbal communication skills
- Professional and customer-friendly approach
Benefits
Salary offers are typically made between the entry and midpoint of the range and are based on factors such as experience, education, and internal equity. Pay Transparency: $20 USD - $25 USD
Schedule
This position requires frequent sitting and computer work, along with walking, standing, bending, and reaching. Employees must be able to lift up to 25 pounds and safely navigate active work areas and jobsites.
Pay
Salary offers are typically made between the entry and midpoint of the range and are based on factors such as experience, education, and internal equity. Pay Transparency: $20 USD - $25 USD
Background Check & Pre-Employment Screening
All offers of employment are contingent upon successful completion of a pre-employment background check and drug screening. Background checks may include verification of employment history, education, criminal records, and references. For positions with access to company financial accounts or credit card programs, a credit history check may also be conducted. All screening is conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state and local laws. Candidates will be asked to provide written consent prior to any screening.
Total Rentals is an equal opportunity employer
Total Rentals’ Commitment: Equal Opportunity for All At Total Rentals, we believe great service starts with great people. We’re committed to creating an inclusive, respectful workplace where every employee has the opportunity to contribute and grow. We do not discriminate based on race, color, national origin, religion, age, gender identity, sexual orientation, disability, veteran status, or any other protected class.
Staffing Agency Policy
Please note: Total Rentals does not accept unsolicited resumes or outreach from staffing agencies. Our internal hiring team manages all recruitment, and no individual at Total Rentals is authorized to enter into third-party agreements without prior written approval.