Administrative Assistant

About the role

Serve as a primary point of contact for guests, staff, vendors, and corporate partners
Manage calls, emails, schedules, meetings, and correspondence
Maintain organized records, filing systems, and compliance documentation
Support maintenance operations, including unit tracking, pest control records, and reporting
Process invoices, manage vendor paperwork (W-9s, COIs), and assist with budget tracking
Prepare reports, presentations, and meeting minutes
Order office supplies and support procurement efforts
Maintain professionalism, confidentiality, and high service standards at all times

Responsibilities

• Serve as a primary point of contact for guests, staff, vendors, and corporate partners
• Manage calls, emails, schedules, meetings, and correspondence
• Maintain organized records, filing systems, and compliance documentation
• Support maintenance operations, including unit tracking, pest control records, and reporting
• Process invoices, manage vendor paperwork (W-9s, COIs), and assist with budget tracking
• Prepare reports, presentations, and meeting minutes
• Order office supplies and support procurement efforts
• Maintain professionalism, confidentiality, and high service standards at all times

Requirements

• 3+ years of hospitality or administrative experience (resort or timeshare experience preferred)
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with discretion
• Dependable, detail-oriented, and adaptable
• Flexible to work evenings, weekends, holidays, and on-call as needed