Head of Admin

About the role

We are looking for an experienced, dynamic, and highly skilled Head of Admin to ensure the overall administrative operations, security management, logistics, and operational discipline of our organization.

Application deadline: 22 October 2026

Responsibilities

• Administration & Operations: Lead the overall administrative functions and ensure smooth day-to-day operations across all corporate offices, branches, and sites; establish, implement, and maintain administrative Standard Operating Procedures (SOPs) and organizational discipline; ensure proper management of utility services (electricity, water), cleaning, and other facility support services; supervise office renovation, repairs, and infrastructure maintenance projects; submit regular administrative reports, budgets, and expenditure updates to top management.
• Security & Crisis Management: Take overall responsibility for the organization's security (offices, factories, warehouses) and supervise third-party security service providers; manage and monitor CCTV systems, access control, fire safety equipment, and visitor management protocols; conduct regular security threat and risk assessments and maintain robust emergency contingency plans; lead organizational operations and act as the primary commander during crises, accidents, or natural disasters.
• Discipline & Workforce Management: Enforce strict discipline, punctuality, and a professional work environment across the organization; monitor, guide, and evaluate the performance of support staff, security personnel, drivers, and other administrative employees; handle administrative disciplinary actions and grievance management in accordance with company policies and labor laws.
• Transport & Fleet Management: Supervise the company’s entire vehicle fleet and transport operations; monitor vehicle maintenance schedules, track fuel consumption, optimize logistics routes, and ensure driver safety protocols are strictly followed.
• Government Liaison & Protocol: Maintain professional and effective relationships with relevant government authorities, law enforcement agencies, and local civil administration; ensure flawless security, logistics, and protocol arrangements during visits by VIPs, government officials, and key corporate guests; update, maintain, and renew necessary operational licenses, permits, and legal documentation.

Requirements

• Experience: 8-13 years

Skills

• senior executive
• administrative operations
• security team leadership
• senior management
• executive positions
• administrative assistance
• administration jobs
• senior executive leadership
• administrative support
• executive administrative assistance