Guild - Administrative Secretary Grade 28 (SY26-27)

About the role

Under general supervision and using appropriate current technology, serves as an administrative aide to the Executive Director of Sports Administration.

Responsibilities

• Prepares correspondence, reports, notices, and other documents and word processes/types from rough draft, plain copy, or dictation using current technology.
• Responds to a large number of inquiries and requests for information.
• Maintains the Executive Director of Sports Administration’s schedule/calendar.
• Prepares requisitions and invoices.
• Prepares payroll for approximately 1000 game officials, and certain coaches and intramural instructors.
• Assists the Executive Director of Sports Administration in scheduling of games and of game officials and emergency medical technicians.
• Assists the Executive Director of Sports Administration in obtaining permits for fields and facilities for all sports and coordinating bus transportation for all teams.
• Assists the Executive Director of Sports Administration with checking academic eligibility of all student athletes.
• Assists the Executive Director of Sports Administration with keeping league statistics.
• Maintains records and files.
• Demonstrates professional demeanor and exercises good judgment, especially with regard to confidential information.
• Performs related duties of a similar nature, as requested by supervisor.

Requirements

• High school diploma or equivalent.
• Minimum of 2 years clerical or secretarial experience.
• Proficient in word processing, email, and database programs.
• Successfully completed appropriate course work.
• Good oral and written communication skills.
• Good organizational skills.
• City of Boston residency required.

Qualifications (Preferred)

• Post secondary education or course work.
• Successful experience compiling statistical data.