Guild - Principal Clerk School Secretary Grade 23E (SY26-27)

Responsibilities

• Records Management and Confidentiality: Maintain and ensure the confidentiality of all student and teacher records, including academic transcripts, attendance, and general correspondence.
• Communication and Correspondence: Manage all incoming and outgoing communications, including mail, email, and phone calls. Draft, type, and distribute correspondence, reports, meeting notes, newsletters, and promotional materials, as well as greet visitors, answer inquiries, and direct calls to appropriate personnel.
• Financial and Procurement Support: Process requisitions, order and dispense supplies, maintain records of school funds.
• Payroll and Compensation: Prepare payroll accurately to ensure all staff are compensated appropriately, including payment to substitutes, submission of class coverage, submission and tracking of stipend payments, and preparation of the Department Time Summary (DTS).
• Student and Staff Support: Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students. Provide support with HR procedures, such as leaves and accommodations.
• Office Operations and Technology: Operate and troubleshoot office equipment, coordinate the flow of information, and ensure an organized and clean office space. Learn and adapt to new office technologies as they emerge.
• Event and Project Coordination: Assist in the planning and coordination of school events, meetings, and special functions (e.g., luncheons, graduation ceremonies), including preparing event materials like flyers and invitations. Contribute to committee or team projects.
• Supervision and Training: Supervise other clerical staff, provide training and orientation to new team members, and assist staff with computer usage.
• Building and Maintenance Support: Submit work orders and building permits, and create school signage.

Qualifications

• High School diploma or equivalent.
• Basic computer skills, including word processing and email.
• Successful completion of appropriate coursework.
• Good communication skills.