Grants Administrator Analyst, Pediatrics

Job Summary

Under administrative review, facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management. Perform management level work directed toward the planning, development and evaluation of original and assigned projects.

About the Role

Works with the Office of Research and others as necessary to complete accurate COI information and to ensure all guidelines and policies are followed. Develops resources to assist multiple investigators in the preparation and submission of complex proposals and administration of awards. Confers with the Office of Research, and research available databases such as Community of Science to identify the appropriate funding agencies for projects. Identifies potential sponsors and programs for funding. Communicates funding opportunity information to faculty. Contacts appropriate personnel for coordinating funding. Maintains a database of divisional bio sketches, departmental, divisional, center, and institutional resource pages and environment and training information to assist in preparation of training grants, contracts, program projects and other multi-departmental initiatives. Manages the preparation of progress reports. Functions as liaison with study sponsors; coordinate updates of grant information. Assists in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding. Oversees transactions for grant accounts. Track research time and effort of study personnel.

Essential Functions

• Aids in preparing, editing and proofreading final proposals.
• Provides expertise in developing budgets and preparing forms for the appropriate funding agencies.
• Obtains information from the Office of Research and translates this into material appropriate for submission according to guidelines of each funding agency.
• Provides technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe rates, etc. to investigators.
• Maintains a thorough understanding of guidelines of NIH, DOD, and numerous agencies.
• Provides direction to investigators, collaborators, subcontractors, and others regarding requirements for proposals.
• Creates, coordinates, and reviews complex subcontracts.
• Serves as liaison with contract representatives to ensure all guidelines are met.
• Serves as liaison with study sponsors; coordinate updates of grant information.
• Assists in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding.
• Oversees transactions for grant accounts.
• Tracks research time and effort of study personnel.

Education/Experience

Bachelor's degree in a related field with four years' experience in grants and contracts coordination or management; or, an equivalent combination education and experience. Master's degree preferred.

Skills/Qualifications

• Excellent oral and written communication skills
• Strong organization skills
• Proven ability to manage multiple tasks
• Ability to work independently and be self-motivated
• Ability to maintain confidentiality

Work Environment

Clean, comfortable, office environment

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

• Compensation
• Paid Time Off programs
• Health and welfare benefits
• Flexible Spending Accounts
• Defined contribution retirement plans
• Programs that invest in your career development

Work Location

Full time

Benefits

Benefits Eligible Yes

Hours Per Week

40

Schedule Details/Additional Information

M-F, full-time

Pay Range

$30.70 - $46.05

Skills

Excellent oral and written communication skills
Strong organization skills
Proven ability to manage multiple tasks
Ability to work independently and be self-motivated
Ability to maintain confidentiality