Grant Administration Analyst

Why Us?

With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger's Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger's vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

Could This Be For You?

We are seeking a Grant Administration Analyst - Remote (prefer candidates in Holliston, MA or Austin, TX) responsible for the accounting and coordination for multiple sub-entities of Hanger, Inc., related to the acquisition and fulfillment of government grant projects throughout the full grant lifecycle. These duties include the monthly grant financial activity analysis and administration with respect to government agencies, overseeing functions related to payroll preparation and tracking, and managing the daily office functions such as purchasing and facilities and general administration needs. It is important for the Grant Contract and Administration Specialist to be aware of federal and state laws and regulations pertaining to accounting and government research funding.

Accounting Functions

• Timely processing of A/P, A/R and G/L entries for financial statement preparation by the accounting team.
• Timely preparation of payroll data to allow for necessary time and effort tracking for labor distribution certification.
• Timely review, analysis and summary of monthly research grant financial transactions, for allowability (e.g. costs w/in allowed per diem amounts), allocability, reasonableness, budget availability, proper approval, consistent treatment, and adequate supporting documentation before charging costs to grant-funded projects to ensure these costs comply with sponsor requirements.
• Monitor grant expenditures against approved budgets and periods of performance; research variances, identify potential compliance issues, and support corrections or budget revisions as needed.
• Prepare and/or support monthly reimbursement requests, invoices, cash drawdowns, financial status reports to sponsors (e.g., FFRs), and other required grant financial submissions.
• Support the set up new grant awards in the Quickbooks accounting system, including project codes, cost centers, budgets, funding source identifiers, indirect cost rates, billing terms, and reporting requirements.
• Liaison between research and accounting / finance teams and adjust project tracking for items such as re-budgets.
• Input and output information, data, and financials between local business or department ERP systems and corporate ERP systems as needed.

Grants Administration Functions

• Support the development and submission of grant proposals including budget development, document drafting and execution (e.g., letters of support), and grant portal navigation for document upload and submission.
• Maintain active registrations with various government entities (eRA Commons, Grants.gov etc.).
• Establish and maintain grant award files to coordinate grant administrative functions such as, contract review and tracking for changes from previously executed grant awards, deliverable and report tracking, filing deadlines, invention reporting, contract summaries, budget records, and supporting documentation for each grant and sub-entity.
• Maintain these databases/systems and provide reports to staff and leadership as needed.
• Maintain contract timelines and modifications including amendments, extensions, budget modifications, prior approval requirements, etc.
• Maintain audit-ready documentation for all grant activity to manage required financial audits, including award notices, contracts, amendments, invoices, payroll support, procurement records, approvals, correspondence, financial reports, and closeout documentation.
• Affirm compliance with grant-specific rules and regulations (e.g., FCOI, research misconduct).
• Create internal policies/SoPs/trainings as needed to maintain compliance.
• Support subrecipient, contractor, consultant, and vendor administration, including risk assessment, document preparation/collection/routing (including signature tools), invoice review, contract tracking, payment support, monitoring requirements, and compliance documentation.
• Track grant-funded equipment, supplies, and other property purchased with government funds, including inventory, use, disposition, and supporting documentation.
• Ensure proper processes are followed (e.g., receiving multiple quotes when required) for equipment acquisition.
• Carefully coordinate grant closeout activities, including final financial reports, final invoices, budget reconciliations, deliverable confirmation, equipment/property disposition, and record retention.
• Coordinate with project leaders, accounting, payroll, legal, procurement, compliance, human resources, external auditors, and government agency contacts to support accurate grant administration.

Miscellaneous Functions

• Oversee general office functions to maintain a positive and productive work environment.