Grant Administration Analyst

About the role

This position plays a key part in supporting the full lifecycle of government-funded grants, combining financial oversight, compliance management, and administrative coordination.

Responsibilities

• Manage accounting activities across grant-funded projects, including accounts payable, accounts receivable, and general ledger entries to support accurate financial reporting.
• Prepare and review payroll and labor distribution data to ensure proper time-and-effort tracking and compliance with funding requirements.
• Analyze monthly grant expenditures to assess allowability, allocability, reasonableness, and alignment with approved budgets and sponsor rules.
• Monitor grant budgets, performance periods, and spending trends, identifying variances and supporting corrective actions or budget revisions.
• Prepare financial reports, reimbursement requests, invoices, and cash drawdowns for submission to government and funding agencies.
• Support grant setup in accounting systems, including coding structures, budgets, cost centers, and reporting requirements.
• Maintain audit-ready records and coordinate documentation for compliance reviews, audits, and grant closeout activities.
• Aid in proposal support, contract tracking, regulatory compliance, and coordination across finance, HR, procurement, and research teams.

Requirements

• Bachelor’s degree in Accounting, Business Administration, Public Administration, Research Administration, or a related field.
• 6-8 years of experience in grants administration, financial management, or accounting/bookkeeping, preferably in government-funded programs.
• Strong understanding of federal, state, or local grant compliance requirements and financial regulations.
• Experience with accounting systems such as QuickBooks and ERP platforms (e.g., Oracle).
• Solid knowledge of budgeting, payroll tracking, accounts payable/receivable, and financial reporting processes.
• Ability to interpret complex regulatory and grant-related documentation and translate it into operational workflows.
• Strong analytical, organizational, and problem-solving skills with high attention to detail.
• Excellent written and verbal communication skills with the ability to collaborate across cross-functional teams.
• Experience supporting audits, contract management, and compliance documentation is highly preferred.
• Proficiency in Excel and financial reporting tools such as Smartsheet.

Benefits

• Competitive annual salary range of approximately $85,000-$100,000, plus eligibility for annual bonus (up to 5%)
• Comprehensive medical, dental, vision, and wellness benefits
• 401(k) retirement savings plan
• Paid time off including vacation, sick leave, and 8 paid national holidays plus 4 floating holidays
• Paid parental bonding leave
• Flexible work schedules and remote work options
• Employee referral bonus program
• Mentorship and professional development programs
• Student loan repayment assistance (based on location eligibility)
• Opportunities for career growth, training, and cross-functional collaboration
• Inclusive work environment focused on integrity, innovation, and collaboration.