Grant Support Assistant

Classification: Administrative Support Assistant I (Union Code: R07). Temporary position ending on or before June 30 2027. Full‑time, on‑site.

Position Purpose

The Office of Grants, Research and Sponsored Programs (GRaSP) provides administrative infrastructure for grant proposals and award management. Under the direct supervision of the Associate Vice President for Grants, Research, and Sponsored Programs, the Grant Support Assistant provides routine clerical and administrative support to Principal Investigators in the administration of grant‑funded activities, including preparation and processing of personnel, purchasing, travel, reimbursement, and financial documents, routing paperwork for approvals, maintaining records, and assisting with grant‑related transactions.

Responsibilities

• Prepare standard hiring paperwork, student employment documents, and appointment requests for grant‑funded employees.
• Prepare and process basic purchasing requests, requisitions, payment requests, travel requests, reimbursements, and other financial documents using established processes.
• Route forms and supporting documentation for required university approvals and signatures; track status and follow up with university offices.
• Order laboratory and office supplies and maintain supply inventory.
• Reconcile monthly ProCard reports according to established procedures.
• Maintain records of grant‑related expenditures and assist with compiling routine financial information.
• Respond to routine administrative requests from faculty and staff by preparing documents, processing forms, and completing clerical support activities.
• Assist the division Administrative Support Coordinator with answering phones, greeting visitors, monitoring shared email inboxes, and distributing mail.
• Assist with processing basic expenses for TSSR and RCU programs.
• Support filing, record maintenance, data entry, and document preparation for internal funding programs.
• Apply established CSU and university office procedures; refer policy questions to appropriate staff.
• Assist with registration, RSVP lists, and sign‑in processes for workshops and events; create and distribute invitations, flyers, and promotional materials.
• Provide general event support, including set‑up, break‑down, and simple pre‑ and post‑event logistics.

Required Qualifications

• High school diploma or GED.
• One (1) year of recent (within five years) experience in an office environment.
• Regular and reliable attendance.
• Basic knowledge of applicable university policies and procedures.
• Ability to use standard office equipment and identify/solve standard problems.
• Basic mathematical skills and fundamental writing/presentation abilities.
• Strong customer service skills with diplomacy and professionalism.
• Excellent communication, grammar, spelling, and punctuation.
• Ability to maintain confidentiality and interpret/apply policies.
• Organizational and time‑management skills; ability to set priorities and meet fluctuating deadlines.
• Proficiency with word processing, spreadsheets, databases, online systems, internet, calendaring, and email.
• Willingness to travel for occasional off‑site training and to work overtime, occasional holidays, and adjust hours as needed.
• Ability to work overtime, occasional holidays, and adjust working hours to meet special jobs; may be called back periodically for emergency work.

Preferred Qualifications

• Demonstrated skills in an institutional/educational environment with a customer‑oriented, service‑centered attitude.

Physical Demands

Predominantly sedentary work involving mainly sitting, minimal walking and standing, and lifting light objects up to 15 pounds.

Benefits

CSUB offers a best‑in‑class benefits package for eligible employees, including medical, dental, and vision plans; CalPERS retirement participation; CSU tuition waiver; up to 24 vacation days per year; unlimited sick leave accrual; 15 paid holidays; and additional benefits described on the university benefits website.

Pay

Anticipated hiring range: Step 1 $3,641 – Step 5 $3,747 per month (monthly pay basis). CSU classification salary range: Step 1 $3,641 – Step 20 $4,847 per month. Offer amount will be commensurate with experience, education, skills, and training.

Schedule

Full‑time, on‑site position. Temporary appointment ending on or before June 30 2027.