Grant Support Assistant

for each section heading. Use

for prose. Use

• for lists. We need to avoid repeating job title as heading. No markdown. Let's craft. First, maybe a short p for metadata like Union Code R07? Could be included in a short p under About the role? But we might drop minor metadata. The instruction: "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it." So we can include a short p with union code etc. But we need to decide where. Could place after About the role? Or maybe at top as a short p. But we must not create extra headings for that. We'll include a short p after the opening maybe. But we need to output only HTML fragment, no extra text. Let's structure:

  About the role

  [position purpose paragraph]

  Maybe also include union code etc as a short p after that? Could be separate

  Union Code: R07

  but that's minor metadata. We'll include as a short p. Then

  Responsibilities

  with each duty category as
  • containing sub-ul? The instruction: Use
    • for any list of duties/requirements/benefits. So we can have top-level list for each duty category, and within each we can have nested
      • for sub-items. That's okay. Then

        Requirements

        for education & experience. Then

        Qualifications

        for preferred qualifications. Then

        Skills

        for SKAs list. Then

        Benefits

        benefits paragraph.

        Then

        Pay

        Pay info: anticipated hiring range, CSU classification salary range, pay basis, note about commensurate.

        Then

        Schedule

        Full-time, On-site, Temporary position ending on or before June 30, 2027, 12-month pay plan.

        We must ensure we don't include any boilerplate like EEO etc. We removed those. Check for any duplicated lines: we should not repeat. Now craft content precisely. Position purpose paragraph: "The Office of Grants, Research and Sponsored Programs (GRaSP) provides administrative infrastructure for the development and submission of grant proposals, and for the receipt and management of external and internal awards for sponsored programs of the University and the CSUB Auxiliary for Sponsored Programs Administration (SPA). Under the direct supervision of the Associate Vice President for Grants, Research, and Sponsored Programs, the Grant Support Assistant provides routine clerical and administrative support to Principal Investigators in the administration of grant funded activities. The incumbent prepares and processes standard personnel, purchasing, travel, reimbursement, and financial documents; routes paperwork for required approvals; maintains administrative records; and assists with the routine processing of grant-related transactions in accordance with established university policies and procedures. The position also provides general office support for the Office of Grants, Research and Sponsored Programs (GRaSP), including front office assistance, document preparation, records maintenance, and logistical support for workshops, training sessions, and other GRaSP-sponsored events." We'll keep that as is. Now Responsibilities: we have three categories with bullet points. Category 1: Administrative Work for Principal Investigators - Prepare standard hiring paperwork, student employment documents, and appointment requests for grant-funded employees. - Prepare and process basic purchasing requests, requisitions, payment requests, travel requests, reimbursements, and other financial documents using established processes. - Route forms and supporting documentation for required university approvals and signatures. - Track the status of submitted paperwork and provide routine follow up with university offices to facilitate timely processing. - Order laboratory and office supplies and maintain supply inventory. - Reconcile monthly ProCard reports according to established procedures. - Maintain records of grant-related expenditures and assist with compiling routine financial information. - Respond to routine administrative requests from faculty and staff by preparing documents, processing forms, and completing assigned clerical support activities. Category 2: General Office Support - Assist the division Administrative Support Coordinator with routine administrative activities, including answering phones, greeting visitors, monitoring shared email inboxes, and distributing mail. - Assist the division Administrative Support Coordinator in processing basic expenses for the TSSR and RCU programs. - Assist with filing, record maintenance, data entry, and document preparation for internal funding programs. - Apply established CSU and university office procedures in completing assigned work and refer policy or procedural questions to appropriate staff. Category 3: Event Support - Assist with registration, RSVP list, and sign in process for workshops and events. - Create and distribute simple invitations, flyers, and other marketing and promotional materials for workshops and events. - Assist with the general support of events as requested by GRaSP leadership. - Assist with simple pre-and post-event requirements and logistics, including event set-up and break down. Now Requirements: Education & Experience – High school diploma or GED and one (1) year of recent (within five years) experience in an office environment. We'll put as
        • High school diploma or GED and one (1) year of recent (within five years) experience in an office environment.
        Qualifications: Preferred Qualifications – Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. We'll put as
        • Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude.
        Skills: list of SKAs. Many items. We'll need to capture each as separate
        • . Let's enumerate them from the text: - Regular and reliable attendance is required. - Basic knowledge of applicable university policies and procedures. - Ability to use standard office equipment. - Ability to identify and solve standard problems and refer more complex problems to appropriate staff. - Ability to perform basic mathematical functions. - Fundamental writing and presentation skills to effectively communicate standard information.