Grant Assistant

The Essex County Office of Community Resources supports local communities by coordinating programs, services, and funding that address a wide range of social, economic, and public service needs. The office works closely with partner organizations, government agencies, and residents to improve access to resources and strengthen community capacity. Staff members collaborate on initiatives that enhance quality of life, promote equity, and encourage sustainable development throughout Essex County. Team members are encouraged to contribute ideas, support collaborative projects, and help ensure that available resources are used effectively and responsibly.

About the role

The Grant Assistant is a full‑time, on‑site position based in Elizabethtown, NY. The role supports the development, administration, and tracking of grant‑funded projects by researching funding opportunities, gathering program data, and helping prepare grant applications and proposals. The Grant Assistant maintains organized records, monitors deadlines, and assists with reporting requirements by compiling documentation and supporting progress reports. Daily tasks include coordinating communication with internal staff and external partners, providing general administrative support, and ensuring compliance with grant guidelines while working closely with grant administrators and program managers.

Responsibilities

• Research funding opportunities and identify potential grant sources.
• Gather program data and assist in preparing grant applications and proposals.
• Maintain organized records and monitor grant‑related deadlines.
• Compile documentation and assist with progress and compliance reports.
• Coordinate communication with internal staff and external partners.
• Provide general administrative support, including scheduling and document management.
• Support compliance with grant guidelines and reporting requirements.
• Collaborate with grant administrators and program managers to ensure efficient, accurate, and timely grant‑related activities.

Qualifications

• Strong written and verbal communication skills with diverse stakeholders.
• Experience or training in grant administration and familiarity with grant compliance and reporting practices.
• Proficiency in administrative assistance, including scheduling, document management, and data entry.
• Ability to conduct thorough research related to funding opportunities, program outcomes, and community needs.
• Skill in proposal writing, including organizing information, following guidelines, and meeting deadlines.
• Attention to detail, strong organizational skills, and ability to manage multiple priorities.
• Comfort using office productivity software and basic data management tools.
• Associate’s or Bachelor’s degree in a relevant field (e.g., public administration, communications, or social sciences) or an equivalent combination of education and experience.
• Prior experience in a nonprofit, government, or community‑based setting is beneficial.