Administrative Assistant

About the role

Assist the Marketing Director, Managers, and Supervisors in executing strategies and objectives. Directs and coordinates activities of the Marketing Department to obtain optimum efficiency and economy of operations.

Responsibilities

• Manage development, production, and distribution of promotional & collateral materials to support marketing programs
• Meet with and negotiate with theatres and entertainers for FIT and Marketing Partner contracts
• Oversee ticket sellers, find new locations and brokers
• Maintain inventory of all marketing related material/supplies
• Compile & distribute daily & weekly statistical data
• Monitor profitability & performance of existing products & services
• Aid in planning, developing, and implementing organization goals
• Coordinate activities of Marketing Department to effect operational efficiency and economy
• Maintain accurate and current lists of all premiums and merchandise pricing, team member costs, sales price and retail price
• Audit gifting paperwork for all gifting team members
• Compile and submit all bills weekly
• Prepare, review, and sign team member timesheets on a bi-weekly basis
• Submit all team member and OPC payroll to Orlando
• Ensure all tours are input accurately to guarantee correct tour information
• Confer with administrative personnel and reviews activity, operating reports to determine changes in programs or operations required
• Verify deposits to ensure accurate recording and accounting

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Additional Information

Why Westgate? Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
Paid Time Off – Vacation, Sick, and Personal Time to Recharge
Paid Holidays
401(k) with Generous Company Match to Support Your Future
Daily Pay – Access Your Earnings When You Need Them
Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
Wellness Programs to Support Your Well-Being
Flexible Spending Accounts (FSA) – to help cover eligible medical expenses and dependent care
Tuition Assistance to Help You Grow Your Career
Military Leave
Employee Assistance Program (EAP) – Support When You Need It Most
Life, Disability, Accident, Critical Illness, and Hospital Insurance
Pet Insurance for Your Furry Family Members
Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
Low-Cost Gym Membership
NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
Career Growth and Advancement Opportunities
Community Involvement – Give Back and Make an Impact

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email WGAccommodations@wgresorts.com with the job title and the location of the position for which you are applying. This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.