Administrative Assistant

Essential Functions

• Communicates with internal and external contacts.
• Provides administrative and logistical support to a team.
• Creates reports and spreadsheets by obtaining, compiling and organizing data.
• Schedules for others and utilizes judgment when scheduling conflicts occur.
• Maintains and improves administrative systems, procedures and processes including electronic and paper-based filing systems.
• Completes projects and tasks with minimal oversight and direction.
• Works with Accounting and FP&A to ensure the department budget and actuals are properly reflected for the department.
• Supports leadership with making travel arrangements and completing corresponding expense reports.
• Coordinates and completes projects.
• Prepares, accurately and timely correspondence, reports & presentation materials.
• Planners and executes meetings and events.
• Schedules time effectively through effective calendar management.
• Improves administrative efficiencies.
• Provides excellent internal and external customer service.

Required Qualifications

• High School Diploma
• 1-3 years recent project coordination or related administrative support experience
• Proficiency with Microsoft Word, Excel, PowerPoint and Lotus Notes
• Ability to learn and coach others on new software programs
• Knowledge of proper document design and execution, e.g., report formatting, business letters
• Strong interpersonal skills and the ability to project a professional demeanor and image
• Excellent communication skills and professional demeanor with the ability to take initiative

Preferred Additional Qualifications

• Associate's Degree from an accredited college
• 5-8 years’ experience in an administrative support capacity
• Prior experience providing logistical and administrative support to a team

Workplace Connection

Well prepared, accurate and timely correspondence, reports & presentation materials.

Thoroughly planned and executed meetings and events.

Well scheduled time through effective calendar management.

Administrative efficiencies and improvements.

Excellent internal and external customer service.

Well prepared, accurate and timely correspondence, reports & presentation materials.

Thoroughly planned and executed meetings and events.

Well scheduled time through effective calendar management.

Administrative efficiencies and improvements.

Excellent internal and external customer service.

Pay

$54,000.00 - $75,500.00

Schedule

Onsite 5 days per week.