Grant Administrative Clerk
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Include a section only when posting has real, specific content for it. Avoid filler like "commensurate with experience", "not specified", etc. So we need to parse the posting.
Content:
- Position Summary: description about preparing and submitting grant reimbursement requests, financial reports, ensuring timely and accurate vouchering, maintaining documentation, supporting compliance, works with Grant Fiscal and Compliance Administrator, Executive Director, Finance Dept, program staff.
- Grant Reporting and Vouchering: bullet list of duties: Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines. Prepare and maintain individual project budgets. Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting. Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission. Reconcile grant expenditures with accounting records and approved grant budgets. Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant-related fiscal matters.
- Grant Monitoring and Compliance: bullet list: Monitor grant expenditures to ensure compliance with approved budgets and funding requirements. Maintain grant financial files, supporting documentation, and audit-ready records. Track reporting, reimbursement, and grant deadlines to ensure timely submissions. Assist in preparing documentation for grant monitoring visits and audits. Coordinate with program and finance staff to resolve grant-related fiscal issues and ensure compliance with funding requirements.
- Qualifications: bullet list: Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants. Knowledge of grant financial compliance, including applicable federal and state funding requirements. Strong proficiency in accounting software and Microsoft Excel. Excellent organizational, analytical, and communication skills with strong attention to detail. Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.
- Compensation Package: includes salary range: beginning salary $37,487 (no experience) and salary for thirty years experience $65,687. Salary based on experience. LawNY is a qualifying employer for PSLF. LawNY provides an excellent package of fringe benefits including: 94% Employer paid Medical Premium with 100% Employer paid in-network deductible; 100% Employer paid Dental Insurance; 100% Employer paid Life Insurance; 100% Employer paid Enhanced Short-term Disability; 100% Employer paid Long-term Disability; Vision Insurance; 20 Paid Vacation days per year; 12 Sick days per year; 5 Personal days per year; 13.5 Holidays plus 2 floating Holidays per year; 35-Hour Work Week; Hybrid Work Schedule (new staff up to 3 days per week WFH; after 6 months increases to 5 days per week with Manager approval, as workload permits).
- Organization Information: description of LawNY: not-for-profit law firm providing free civil legal services to low-income clients in 14 county area of Western NY, Finger Lakes, Southern Tier. Seven fully staffed field offices, satellite offices, business office in Rochester. Providing high quality legal representation for 54 years, over 180 employees, etc. This is likely not needed as a section? Could be "About the organization" but not in allowed headings. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content to these headings.
We have:
- About the role: could be Position Summary (maybe "About the role").
- Responsibilities: combine Grant Reporting and Vouchering + Grant Monitoring and Compliance (duties). Could be a single Responsibilities section with bullet list.
- Requirements: maybe Qualifications? Actually "Requirements" could be qualifications/experience needed. But we also have "Qualifications" heading allowed. So we could put Qualifications under "Qualifications". "Requirements" maybe could be something else like required experience? But we have qualifications list; we could treat that as Qualifications. "Requirements" maybe could be something like "Experience preparing grant reimbursement requests..." but that's same. Since we have both Qualifications and Requirements allowed, we need to decide what to put where. The posting has a "Qualifications" section. There's no separate "Requirements" besides qualifications. Could we put the qualifications under "Qualifications" and leave Requirements empty? But we must not emit a heading with filler/placeholder text. So we should not include a Requirements heading if there's no specific content distinct from Qualifications. However we could treat the qualifications as both Requirements and Qualifications? But we need to avoid duplication. Better to put the qualifications under "Qualifications" and omit Requirements.
- Skills: maybe we could extract skills from qualifications: Strong proficiency in accounting software and Microsoft Excel; Excellent organizational, analytical, and communication skills; strong attention to detail; Ability to manage multiple deadlines; work independently while collaborating. Could be placed under Skills.
- Benefits: we have fringe benefits list.
- Pay: we have salary range.
- Schedule: we have 35-Hour Work Week; Hybrid Work Schedule details.
Thus we need sections: About the role (position summary), Responsibilities (duties), Qualifications (maybe we put qualifications there), Skills (maybe separate), Benefits, Pay, Schedule.
We must not repeat job title as heading. Use
for each section heading.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus:
About the role
Position summary prose.
Responsibilities
- ... each duty.
We need to combine both Grant Reporting and Vouchering and Grant Monitoring and Compliance into one list.
Qualifications
- ... each qualification.
But we also have Skills section. Could we split qualifications into Requirements (experience/knowledge) and Skills (proficiency, organizational, etc.)? The posting's qualifications list includes both experience/knowledge and skills. We could separate: Requirements: Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants; Knowledge of grant financial compliance, including applicable federal and state funding requirements. Skills: Strong proficiency in accounting software and Microsoft Excel; Excellent organizational, analytical, and communication skills with strong attention to detail; Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.
Thus we can have:
Requirements
- Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants.
- Knowledge of grant financial compliance, including applicable federal and state funding requirements.
Skills
- Strong proficiency in accounting software and Microsoft Excel.
- Excellent organizational, analytical, and communication skills with strong attention to detail.
- Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.
That seems appropriate.
Now Benefits: list each benefit.
Pay: salary range.
Schedule: 35-Hour Work Week; Hybrid Work Schedule details.
We need to ensure we preserve all substantive information. Also include PSLF qualification? That's part of compensation package maybe under Benefits? Could be a separate bullet under Benefits: "Qualifying employer for the Public Service Loan Forgiveness program (PSLF)". We'll include that.
Also include "LawNY® Provides An Excellent Package Of Fringe Benefits Including ..." We'll list each.
We need to remove boilerplate: Application Process, Organization Information (maybe we could keep a brief about the organization under About the role? But the instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Organization Information is not explicitly prohibited, but it's not part of allowed headings. Could we include it under About the role? The About the role section could include a brief description of the organization? The position summary already includes working with Grant Fiscal etc. The organization info is extra. Might be considered substantive but not fitting headings. However we could incorporate a sentence about LawNY in About the role? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep organization info somewhere. Since we don't have a heading for "Organization Information", we could maybe add a paragraph under About the role that includes that info? But About the role is supposed to be about the role, not the organization. However we could add a separate heading like "About the organization" but not allowed. The allowed headings list does not include "About the organization". So we must not create a heading not in list. Could we embed the organization info in a under About the role? That would be mixing role description with organization info, but still preserving info. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples, but likely they are the only allowed headings. It says "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we can only use those headings. So we must fit all content under those headings. Organization info could go under About the role as a brief description of the employer. That seems acceptable.
Thus About the role will contain position summary plus organization description.
Now we need to ensure we don't include duplicated lines. The posting had some duplicated lines? Not obvious.
Now produce HTML fragment.
Let's craft:
About the role
The Grant Administrative Clerk is responsible for preparing and submitting grant reimbursement requests and financial reports for LawNY's portfolio of federal, state, and private grants. This position ensures timely and accurate vouchering, maintains required financial documentation, and supports compliance with funder requirements. The Grant Administrative Clerk works closely with the Grant Fiscal and Compliance Administrator, Executive Director, Finance Department, and program staff to support grant administration and financial reporting. LawNY® is a not-for-profit law firm that provides free civil legal services to low‑income clients in a 14‑county area of Western New York, the Finger Lakes, and the Southern Tier. It operates seven fully staffed field offices (Bath, Elmira, Geneva, Ithaca, Jamestown, Olean, Rochester), satellite offices in Lakeville and Lyons, and a business office in Rochester. With over 54 years of service and more than 180 employees, LawNY delivers high‑quality legal representation through a holistic approach to clients’ legal issues.
Responsibilities
- Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines.
- Prepare and maintain individual project budgets.
- Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting.
- Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission.
- Reconcile grant expenditures with accounting records and approved grant budgets.
- Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant‑related fiscal matters.
- Monitor grant expenditures to ensure compliance with approved budgets and funding requirements.
- Maintain grant financial files, supporting documentation, and audit‑ready records.
- Track reporting, reimbursement, and grant deadlines to ensure timely
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings. Preserve all substantive info, remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Include a section only when posting has real, specific content for it. Avoid filler like "commensurate with experience", "not specified", etc. So we need to parse the posting. Content: - Position Summary: description about preparing and submitting grant reimbursement requests, financial reports, ensuring timely and accurate vouchering, maintaining documentation, supporting compliance, works with Grant Fiscal and Compliance Administrator, Executive Director, Finance Dept, program staff. - Grant Reporting and Vouchering: bullet list of duties: Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines. Prepare and maintain individual project budgets. Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting. Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission. Reconcile grant expenditures with accounting records and approved grant budgets. Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant-related fiscal matters. - Grant Monitoring and Compliance: bullet list: Monitor grant expenditures to ensure compliance with approved budgets and funding requirements. Maintain grant financial files, supporting documentation, and audit-ready records. Track reporting, reimbursement, and grant deadlines to ensure timely submissions. Assist in preparing documentation for grant monitoring visits and audits. Coordinate with program and finance staff to resolve grant-related fiscal issues and ensure compliance with funding requirements. - Qualifications: bullet list: Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants. Knowledge of grant financial compliance, including applicable federal and state funding requirements. Strong proficiency in accounting software and Microsoft Excel. Excellent organizational, analytical, and communication skills with strong attention to detail. Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff. - Compensation Package: includes salary range: beginning salary $37,487 (no experience) and salary for thirty years experience $65,687. Salary based on experience. LawNY is a qualifying employer for PSLF. LawNY provides an excellent package of fringe benefits including: 94% Employer paid Medical Premium with 100% Employer paid in-network deductible; 100% Employer paid Dental Insurance; 100% Employer paid Life Insurance; 100% Employer paid Enhanced Short-term Disability; 100% Employer paid Long-term Disability; Vision Insurance; 20 Paid Vacation days per year; 12 Sick days per year; 5 Personal days per year; 13.5 Holidays plus 2 floating Holidays per year; 35-Hour Work Week; Hybrid Work Schedule (new staff up to 3 days per week WFH; after 6 months increases to 5 days per week with Manager approval, as workload permits). - Organization Information: description of LawNY: not-for-profit law firm providing free civil legal services to low-income clients in 14 county area of Western NY, Finger Lakes, Southern Tier. Seven fully staffed field offices, satellite offices, business office in Rochester. Providing high quality legal representation for 54 years, over 180 employees, etc. This is likely not needed as a section? Could be "About the organization" but not in allowed headings. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we need to map content to these headings. We have: - About the role: could be Position Summary (maybe "About the role"). - Responsibilities: combine Grant Reporting and Vouchering + Grant Monitoring and Compliance (duties). Could be a single Responsibilities section with bullet list. - Requirements: maybe Qualifications? Actually "Requirements" could be qualifications/experience needed. But we also have "Qualifications" heading allowed. So we could put Qualifications under "Qualifications". "Requirements" maybe could be something else like required experience? But we have qualifications list; we could treat that as Qualifications. "Requirements" maybe could be something like "Experience preparing grant reimbursement requests..." but that's same. Since we have both Qualifications and Requirements allowed, we need to decide what to put where. The posting has a "Qualifications" section. There's no separate "Requirements" besides qualifications. Could we put the qualifications under "Qualifications" and leave Requirements empty? But we must not emit a heading with filler/placeholder text. So we should not include a Requirements heading if there's no specific content distinct from Qualifications. However we could treat the qualifications as both Requirements and Qualifications? But we need to avoid duplication. Better to put the qualifications under "Qualifications" and omit Requirements. - Skills: maybe we could extract skills from qualifications: Strong proficiency in accounting software and Microsoft Excel; Excellent organizational, analytical, and communication skills; strong attention to detail; Ability to manage multiple deadlines; work independently while collaborating. Could be placed under Skills. - Benefits: we have fringe benefits list. - Pay: we have salary range. - Schedule: we have 35-Hour Work Week; Hybrid Work Schedule details. Thus we need sections: About the role (position summary), Responsibilities (duties), Qualifications (maybe we put qualifications there), Skills (maybe separate), Benefits, Pay, Schedule. We must not repeat job title as heading. Use
for each section heading.
We need to use - for any list of duties/requirements/benefits, and
for prose.
Thus:
About the role
Position summary prose.
Responsibilities
- ... each duty.
We need to combine both Grant Reporting and Vouchering and Grant Monitoring and Compliance into one list.
Qualifications
- ... each qualification.
But we also have Skills section. Could we split qualifications into Requirements (experience/knowledge) and Skills (proficiency, organizational, etc.)? The posting's qualifications list includes both experience/knowledge and skills. We could separate: Requirements: Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants; Knowledge of grant financial compliance, including applicable federal and state funding requirements. Skills: Strong proficiency in accounting software and Microsoft Excel; Excellent organizational, analytical, and communication skills with strong attention to detail; Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.
Thus we can have:
Requirements
- Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants.
- Knowledge of grant financial compliance, including applicable federal and state funding requirements.
Skills
- Strong proficiency in accounting software and Microsoft Excel.
- Excellent organizational, analytical, and communication skills with strong attention to detail.
- Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.
That seems appropriate.
Now Benefits: list each benefit.
Pay: salary range.
Schedule: 35-Hour Work Week; Hybrid Work Schedule details.
We need to ensure we preserve all substantive information. Also include PSLF qualification? That's part of compensation package maybe under Benefits? Could be a separate bullet under Benefits: "Qualifying employer for the Public Service Loan Forgiveness program (PSLF)". We'll include that.
Also include "LawNY® Provides An Excellent Package Of Fringe Benefits Including ..." We'll list each.
We need to remove boilerplate: Application Process, Organization Information (maybe we could keep a brief about the organization under About the role? But the instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Organization Information is not explicitly prohibited, but it's not part of allowed headings. Could we include it under About the role? The About the role section could include a brief description of the organization? The position summary already includes working with Grant Fiscal etc. The organization info is extra. Might be considered substantive but not fitting headings. However we could incorporate a sentence about LawNY in About the role? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep organization info somewhere. Since we don't have a heading for "Organization Information", we could maybe add a paragraph under About the role that includes that info? But About the role is supposed to be about the role, not the organization. However we could add a separate heading like "About the organization" but not allowed. The allowed headings list does not include "About the organization". So we must not create a heading not in list. Could we embed the organization info in a under About the role? That would be mixing role description with organization info, but still preserving info. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples, but likely they are the only allowed headings. It says "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we can only use those headings. So we must fit all content under those headings. Organization info could go under About the role as a brief description of the employer. That seems acceptable.
Thus About the role will contain position summary plus organization description.
Now we need to ensure we don't include duplicated lines. The posting had some duplicated lines? Not obvious.
Now produce HTML fragment.
Let's craft:
About the role
The Grant Administrative Clerk is responsible for preparing and submitting grant reimbursement requests and financial reports for LawNY's portfolio of federal, state, and private grants. This position ensures timely and accurate vouchering, maintains required financial documentation, and supports compliance with funder requirements. The Grant Administrative Clerk works closely with the Grant Fiscal and Compliance Administrator, Executive Director, Finance Department, and program staff to support grant administration and financial reporting. LawNY® is a not-for-profit law firm that provides free civil legal services to low‑income clients in a 14‑county area of Western New York, the Finger Lakes, and the Southern Tier. It operates seven fully staffed field offices (Bath, Elmira, Geneva, Ithaca, Jamestown, Olean, Rochester), satellite offices in Lakeville and Lyons, and a business office in Rochester. With over 54 years of service and more than 180 employees, LawNY delivers high‑quality legal representation through a holistic approach to clients’ legal issues.
Responsibilities
- Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines.
- Prepare and maintain individual project budgets.
- Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting.
- Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission.
- Reconcile grant expenditures with accounting records and approved grant budgets.
- Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant‑related fiscal matters.
- Monitor grant expenditures to ensure compliance with approved budgets and funding requirements.
- Maintain grant financial files, supporting documentation, and audit‑ready records.
- Track reporting, reimbursement, and grant deadlines to ensure timely
for prose. Thus:
About the role
Position summary prose.
Responsibilities
- ... each duty.
Qualifications
- ... each qualification.
Requirements
- Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants.
- Knowledge of grant financial compliance, including applicable federal and state funding requirements.
Skills
- Strong proficiency in accounting software and Microsoft Excel.
- Excellent organizational, analytical, and communication skills with strong attention to detail.
- Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.
under About the role? That would be mixing role description with organization info, but still preserving info. The instruction: "Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., implying those are examples, but likely they are the only allowed headings. It says "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we can only use those headings. So we must fit all content under those headings. Organization info could go under About the role as a brief description of the employer. That seems acceptable.
Thus About the role will contain position summary plus organization description.
Now we need to ensure we don't include duplicated lines. The posting had some duplicated lines? Not obvious.
Now produce HTML fragment.
Let's craft:
About the role
The Grant Administrative Clerk is responsible for preparing and submitting grant reimbursement requests and financial reports for LawNY's portfolio of federal, state, and private grants. This position ensures timely and accurate vouchering, maintains required financial documentation, and supports compliance with funder requirements. The Grant Administrative Clerk works closely with the Grant Fiscal and Compliance Administrator, Executive Director, Finance Department, and program staff to support grant administration and financial reporting. LawNY® is a not-for-profit law firm that provides free civil legal services to low‑income clients in a 14‑county area of Western New York, the Finger Lakes, and the Southern Tier. It operates seven fully staffed field offices (Bath, Elmira, Geneva, Ithaca, Jamestown, Olean, Rochester), satellite offices in Lakeville and Lyons, and a business office in Rochester. With over 54 years of service and more than 180 employees, LawNY delivers high‑quality legal representation through a holistic approach to clients’ legal issues.
Responsibilities
- Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines.
- Prepare and maintain individual project budgets.
- Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting.
- Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission.
- Reconcile grant expenditures with accounting records and approved grant budgets.
- Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant‑related fiscal matters.
- Monitor grant expenditures to ensure compliance with approved budgets and funding requirements.
- Maintain grant financial files, supporting documentation, and audit‑ready records.
- Track reporting, reimbursement, and grant deadlines to ensure timely