Graduate Intern - Events and Conferences

Responsibilities

• Oversee the budget and process for billing clients for all necessary event costs.
• Implement, secure, communicate, bill, and facilitate the Summer Intern Housing Program.
• Help manage the shared departmental mailbox for the Office of Events and Conferences.
• Plan logistical and administrative arrangements with conference groups and event coordinators.
• Serve as a liaison with event leaders and attendees before and during events and conferences.
• Cook with campus partners to arrange services, equipment, meeting rooms, and dining needs.
• Aid in meeting preparation work (moving tables, chairs, boxes, etc.).
• Aid in registration and administrative duties as assigned.
• Respond to participant needs and requests with a positive and professional attitude.
• Aid in set-up, tear-down, and overall production of special events throughout the year.
• Aid clients with logistical wedding arrangements, including rehearsal and wedding set-ups with Otterbein staff.
• Enforce applicable University regulations and policies.
• Lead on-site tours for contracted and potential clients, vendors, community members, and campus visitors.
• Ability to manage and prioritize multiple meetings and events at various planning stages.
• May assist with supervisory roles.

Qualifications

• Acceptance into a graduate program at Otterbein University, or into one of the following Antioch University graduate programs: MBA & MGMT, MSAT, or MSAH.
• Bachelor's degree plus two (2) years of experience in event management, accounting, supervision, or a related field.
• Outgoing and personable, with the ability to interact with individuals of all ages.
• Ability to take initiative, adapt to changing demands, and work with a positive attitude and sense of humor.
• Strong customer service background and ability to work well with others.
• Strong computer skills and ability to multitask effectively.