Global Mobility Alliance Coordinator

Why Work For Us?

Great Pay - opportunity to participate in AAA discretionary annual incentive plan or other incentive plans depending upon position

401k Matching – $1 for $1 company match up to 6% of eligible earnings per pay period

Benefits – Medical, Dental, Vision, wellness program and more!

Paid Holidays

Paid Time Off – Team Members accrue paid time off monthly. Depending on position, an additional 24 hours per year are earmarked for volunteer activities.

Collaborative Environment – AAA will value your contribution to providing exceptional service to our members

Free AAA Classic Membership

AAA Product Discounts

Tuition Reimbursement Program

About the role

The Global Mobility Alliance Coordinator provides essential administrative, operational, and governance support to the Global Mobility Alliance (GMA).

Responsibilities

• Aid the Director with preparation of Board agendas, meeting packets, and follow-up documentation.
• Maintain governance documentation, track action items, and ensure alignment with GMA Bylaws and governance practices.
• Help coordinate the GMA calendar, key deadlines, and digital records management.
• Support planning and execution of CEO Roundtable, Summits, regional meetings, webinars, and working groups.
• Aid with speaker coordination, technology setup, and onsite/virtual delivery.
• Partner with the conference services team on the planning for each event.
• Draft operational communications and event updates.
• Aid with newsletters, communications from the Chair, website updates, presentation slides, and digital content.
• Maintain accurate and current contact lists for CEOs, executives, and primary contacts across all GMA regions.
• Support cross-club collaboration activities by scheduling meetings, taking notes, and tracking deliverables.
• Document charters, scopes, and progress tracking for working groups and committees.
• Aid with benchmarking, collaboration initiatives, and operational reporting.
• Provide administrative support to the Director.
• Provide high-quality scheduling, correspondence, and document preparation support.
• Aid with research, information gathering, and preparation of strategic materials.
• Maintain professionalism and discretion in interactions with CEOs, executives, and regional partners.

Requirements

• Excellent organization and project coordination skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Comfort engaging with international stakeholders.
• Proficiency with Google Suite, virtual platforms, and collaboration tools.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Bachelor’s degree preferred, but not required.
• Experience supporting senior leaders or governance bodies is a strong asset.

Skills

• Knowledgeable in administrative, event coordination, governance, or program support.
• Proficient in Microsoft Office Suite.
• Experience with virtual platforms and collaboration tools.
• Ability to manage multiple projects simultaneously.
• Strong organizational and time management skills.
• Ability to communicate effectively both verbally and in writing.
• Experience with budgeting and financial management.

Qualifications

• High School diploma or GED.
• 2 – 5 years of administrative, event coordination, governance, or program support experience.

Benefits

While this role will be "Work from Home", there will be instances where the candidate must be available to travel to the office located in the Lake Mary/Orlando, Florida area.

Pay

Salary range: [Insert salary range here]

Schedule

Flexible schedule to accommodate remote work and occasional travel.