General Services Coordinator / Fleet (Contract)

About the role

This contract position interacts with various departments and employees up to and including the leadership team. A high level of professionalism and willingness to help others while complying with policies and procedures is significant.

Responsibilities

• Manage the Fleet Vehicle Program (325+ vehicles across multiple affiliates and 5 site fleet managers), including ordering new vehicles, maintenance programs, and returning vehicles as requested while complying with company policy and procedures.
• Monitor vehicle utilization and inventory while ensuring accurate records and reporting.
• Serve as the primary liaison between affiliates, drivers, fleet vendors, and management regarding fleet operations.
• Develop and implement fleet procedures and continuous improvement initiatives to enhance operational efficiency and customer satisfaction.
• Process and coordinate facilities work orders while supporting General Services operations, including building services, vendor management, office moves, and workplace support initiatives.
• Provide General Services support to all affiliates in scope (TEPRI, TEAS, TEEPUSA, TEEPAME, TEEPRT, TEEPNV, TEMUSA, TERUSA, ATMI, and TGPNA).
• Support the Tower Fire Warden Program through active participation in ongoing meetings, coordination efforts, and quarterly fire drills.
• Administer Amex for Tower and remote sites.
• Participate in the Hurricane Response Committee (Tower).
• Serve as the ODP Website Key User (TEPRI/TEAS).
• Provide high-level support to affiliates regarding fleet-related matters.
• Support General Services operations as required.
• Demonstrate strong safety awareness and knowledge about the building, building lease, business units, departments, policies, and procedures.
• Support building operations, vendor management, workplace services, and budget administration.
• Foster the development of a sustainable and efficient General Services program with an aim of continuous improvement.

Requirements

• Bachelor’s degree preferred or equivalent experience in lieu of degree.
• Computer skills including Microsoft Word, Excel, PowerPoint, SAP, and Star Cristal.
• Team-oriented with strong problem-solving skills and ability to multitask.
• Strong analytical skills.