General Office Admin-Scanner

Responsibilities

• Scan and index a high volume of automotive dealership documents with exceptional accuracy, including repair orders, counter tickets, deal jackets, vehicle invoices, DMV paperwork, and accounting records.
• Run scanning reports, export data to Excel, and research or resolve discrepancies.
• Work with the One‑View team and dealership systems to support projects or resolve scanning and system issues.
• File and maintain documents related to the accounting, sales, parts, and service departments.
• Maintain two dealership file rooms with strong attention to organization, compliance, and accuracy.
• Aid with data purging and document retention processes in accordance with dealership and manufacturer guidelines.
• Provide administrative support to the Business Manager and Office Manager.
• Assist with various dealership departments as needed, including sales, parts, service, and accounting.
• Perform additional duties as assigned to support daily dealership operations.

Qualifications

• A high school diploma or equivalent.
• Professional appearance and strong work ethic suitable for a customer-focused dealership environment.
• Excellent organizational skills with exceptional attention to detail.
• Strong communication, customer service, and problem-solving skills.
• Ability to remain composed and professional in a fast-paced, process-driven automotive environment.
• Self-motivated with strong written and verbal communication skills.
• Ability to multitask and adapt to changing priorities.
• Friendly, positive attitude with a willingness to support team members across departments.
• Strong teamwork skills and respect for dealership operations and confidentiality.
• Basic computer skills, including working knowledge of Microsoft Excel.
• Prior experience with scanning, filing, dealership systems (DMS), or automotive paperwork is a plus but not required.

Benefits

• Competitive pay.
• Health, Dental, Vision, and Life Insurance.
• 401(k) Retirement Plan.
• Health & Wellness Program.
• Company-paid vacation and holidays.
• Community involvement opportunities.