Office Admin

Responsibilities & Duties

• Daily posting of hourly employee labor hours for each Technician to the respective work orders.
• Maintain weekly hourly employee spreadsheet for payroll.
• Affords assistance to the Service Manager with administrative requirements of tracking all in and outbound equipment for timely reporting to corporate.
• Accurately performs work order data entry to include technician’s labor hours, mileage, and any outside charges.
• Accepts all service work order start-up requests and creates work orders accordingly so parts and labor can be charged as needed.
• Produces a daily report to manage the work in process dictating which work orders can be prepared for invoicing.
• Performs service reporting screening and data entry of technical write-ups for each work order, analyzing all job data for accuracy relative to services performed which would be repair description, labor hours charged, travel time, parts utilized, parts freight charges, and any other costs applied to jobs to allow accurate invoicing.
• Executes parts expediting duties by staying in tune daily with work in process to ensure continuity in service labor scheduling relative to inbound part/component deliveries.
• Monitors all service department parts/component returns and core tagging for expediting credits to the respective work orders.
• Processes the departments warranty write-ups relative to each manufacturer's policies and procedures and forwards claims to the divisions Warranty Administrator for final submission.
• Reviews all outside vendor invoicing relative to our service repairs and the service department assets such as building and service truck repairs.
• Maintains proper stock of the basic service department supplies, misc. truck supplies, RMC hard copy service documents, and Roland Machinery decals and data tags.
• Coordinates mandatory parts and service safety meetings with Service Manager.
• Forwards signed roster and inspections to corporate.
• Branch phone answering and call routing as needed to include handling of walk-in customer traffic to ensure a professional atmosphere as we handle each customer call or walk-in with urgency and empathy.
• Manages the service department’s activity in the Service Manager’s absence.

Qualifications & Skills

• A high school diploma or G.E.D.
• Previous related experience in the heavy equipment, heavy truck, or auto industry.
• An insurable driving record.
• Excellent organizational and time management skills.
• Solid verbal and written communication skills.
• The ability to occasionally lift 75 pounds from floor to chest; reach and use the arms with a full range of motion in order to retrieve stocked parts.

Benefits

• Comprehensive PPO health plan, & prescription coverage with non-tobacco discount.
• Flex spending account offered Dental and vision up to 4%.
• 401K employer match, and a discretionary 2% annual profit-sharing contribution.
• Paid time off, with additional 8 paid holidays.
• Company Paid Life Insurance.

About the Role

Roland Machinery Company is a family-owned company that was established in 1958 and is one of the Mid-West’s leading heavy equipment dealers representing more than twenty-five outstanding manufacturers of construction, municipal, industrial and forestry equipment; expanding across 5 states and 17 locations.