General Affairs Supervisor

About HMM

At HMM, we’re not just a global leader in integrated logistics and shipping—we’re shaping the future of maritime transport. With a diverse fleet and extensive global network, we deliver customized, sustainable solutions that create value for our customers. Our vision to be #1 in customer trust, employee satisfaction, and green shipping sets us apart from competitors.

• Impactful Work: Be part of a company that shapes the global supply chain while contributing to economic, environmental, and social growth.
• Career Growth: Dedicated to your development with mentorship, cross-department training, and career advancement opportunities.
• Collaborative Culture: Dynamic work environment that fosters autonomy while providing continuous support and guidance from leadership.
• Competitive Benefits: Competitive compensation packages, health benefits, performance bonuses, 401K, and employee discount programs.
• Work-Life Balance: Generous vacation and floating holidays give you the flexibility to recharge and maintain a fulfilling life outside of work.

About the role

The General Affairs Supervisor is responsible for ensuring the smooth, efficient, and professional operation of the U.S. headquarters and remote offices. This role oversees facilities management, workplace services, and administrative processes, creating a productive, safe, and well-organized work environment that supports employees and business objectives. This position combines elements of office management, facilities coordination, and operational administration, requiring a proactive leader who can manage multiple priorities across locations.

Responsibilities

• Administrative Operations
  • Develop, implement, and improve administrative processes and systems for U.S. headquarters, customer support center, and remote sales offices.
  • Manage office budgets, track expenses, and optimize operational costs.
  • Oversee procurement of office supplies, equipment and services.
• Facilities & Workplace Management
  • Source, negotiate, and manage contracts with building management, external vendors, and service providers across all nine North America locations.
  • Plan and execute office moves, expansions, and space optimization initiatives.
  • Maintain workplace standards, ensuring a clean, safe and functional environment.
• Employee Experience
  • Create a positive and engaging workplace environment that enhances employee productivity.
  • Lead workplace initiatives, events, and programs that support company culture.
  • Address employee requests and concerns related to the workplace.
• Risk & Compliance
  • Ensure adherence to workplace safety standards and emergency preparedness plans.
  • Manage incident reporting and resolution related to facilities or administration.
  • Support audits and compliance reviews as needed.
• Performs other duties as assigned.

Qualifications

• Education: Bachelor’s degree in Business Administration, Operations Management, or related field (or equivalent experience).
• Experience: 5+ years of experience in office management, workplace operations, or facilities management.

Skills

• Operational efficiency and process improvement
• Vendor negotiation and relationship management
• Budgeting and financial oversight
• Problem-solving and decision-making
• Multitasking and prioritization in a dynamic environment
• Strong attention to detail and follow-through

Work Environment

Work performed in an office environment where the noise level is moderate. Regularly required to stand, sit, and walk around the office. Frequently required to work on a computer. Occasionally required to use force to lift, push and pull up to 20 pounds. Travel up to 15% may be required.

Benefits

• Highly subsidized individual and family insurance coverage (medical, dental and vision)
• Term life and disability insurance
• 401(k) employer matching contributions
• Paid holidays
• Up to 10 vacation days and six sick days in the first year
• Performance bonuses
• Employee discount programs