FY27: Administrative Secretary II, Specialized Support Services (1.0 FTE Total)-PreK & Early Childhood (0.5 FTE) and Related Services (0.5 FTE), 8 hrs/12 mos, Ad closes 8/25/26

Under direction, performs varied and responsible office and secretarial work for an administrator and staff at the department level. This position serves as principal office support for administrators at the department level or equivalent, and may involve accounts maintenance including purchase orders, invoices, fiscal reports, and monitoring of fiscal activities. The role deals with non-routine matters requiring research, investigation, or analysis, and knowledge of departmental issues.

About the Role

Serves as the principal administrative support for departments of PreK & Early Childhood and Related Services within the Division of Specialized Support Services. This role manages day-to-day office operations, handles complex correspondence, coordinates high-level schedules, maintains fiscal/budget records, and deals with non-routine matters requiring research, discretion, and a deep understanding of MCPS policies.

Employees exercise considerable initiative by anticipating requirements for information, assembling information for reports, and tracking events or situations to keep administrators and staff informed. Work involves frequent contact with high officials within MCPS and in other organizations, requiring judgment in arranging meetings and communication matters. Ensures office support is available on a timely basis, supplies are on hand, and equipment is in good condition.

Physical demands typically require sustained operation of keyboard devices.

Responsibilities

• Perform varied and responsible office and secretarial work for department-level administrators and staff.
• Manage accounts maintenance, including purchase orders, invoices, fiscal reports, and monitoring of fiscal activities.
• Handle non-routine matters requiring research, investigation, or analysis.
• Anticipate information requirements, assemble data for reports, and track events to keep administrators informed.
• Coordinate high-level schedules, arrange meetings, and manage communication with high officials within MCPS and external organizations.
• Maintain fiscal and budget records with discretion and understanding of MCPS policies.
• Ensure timely office support, adequate supplies, and proper equipment condition.
• Compose memoranda and letters from general instructions; take and transcribe dictation if required.
• Operate word processing equipment and complete complex word processing tasks.
• Use FMS components for accounts maintenance and procurement procedures.

Requirements

• High School or GED diploma required; Associate’s degree preferred.
• Minimum two years of progressively responsible experience in the secretarial field, preferably with experience in accounts maintenance and fiscal work, including experience with Montgomery County Public Schools.
• Other combinations of education, training, and experience providing the necessary knowledge, abilities, and skills may be considered.

Skills

• Considerable knowledge of business English, spelling, vocabulary, and arithmetic.
• Considerable knowledge of modern office practices, procedures, and equipment.
• Considerable knowledge of the organization and functions of major MCPS units.
• Ability to keep complex records, assemble and organize data, and prepare reports.
• Ability to compose correspondence from general instructions and take rapid, accurate dictation if required.
• Ability to handle confidential and controversial matters with judgment and tact.
• Proficient operation of word processing equipment and desktop computers.
• Good oral and written communication and human relations skills.
• Knowledge of and ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
• Working knowledge of FMS components, accounts maintenance, and procurement procedures.

Pay

The wage range for this position is between $26.23 and $38.51 per hour, based on years of service.

Benefits

For information about benefits, visit this link.

Schedule

• Full-time
• 12-month working schedule
• Day shift