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Jobs · Administrative · Maryland

FY27: Administrative Secretary II, Inclusive & Specialized Learning Support (0.5 FTE) and Resolution and Compliance (0.5 FTE), 8 hrs/12 mos, Ad closes 8/25/26

Montgomery County Public Schools · Rockville, MD · 2 wk ago
Administrative$26.23–$38.51/hrFull-time

Under direction, performs varied and responsible office and secretarial work for an administrator and staff at the department level. This position serves as principal office support for administrators at the department or equivalent level, involving accounts maintenance including purchase orders, invoices, fiscal reports, and monitoring of fiscal activities. The role deals with non-routine matters requiring research, investigation, or analysis, and knowledge of departmental issues. Employees exercise initiative by anticipating requirements for information, assembling reports, and tracking events to keep administrators informed.

Work involves frequent contact with high officials within MCPS and other organizations, requiring judgment in arranging meetings and communication. Employees ensure office support is available on a timely basis, supplies are stocked, and equipment is maintained. The role requires an understanding of system-wide, departmental, and divisional organization, as well as applicable Board policies. Skilled operation of word processors and computers is required, and some positions may require taking and transcribing oral dictation.

Responsibilities

  • Serve as principal administrative support for departments of Inclusive & Specialized Learning Support within the Division of Specialized Support Services.
  • Manage day-to-day office operations, including handling complex correspondence and coordinating high-level schedules.
  • Maintain fiscal and budget records, including purchase orders, invoices, and fiscal reports.
  • Address non-routine matters requiring research, discretion, and a deep understanding of MCPS policies.
  • Keep complex records, assemble and organize data, and prepare reports.
  • Compose memoranda and letters from general instructions.
  • Handle confidential and controversial matters with judgment and tact.
  • Operate word processing equipment and complete complex tasks proficiently.
  • Use FMS components, accounts maintenance, and procurement procedures.

Requirements

  • High School or GED diploma required; Associate’s degree preferred.
  • Minimum two years of progressively responsible experience in the secretarial field, preferably with accounts maintenance and fiscal work, including experience with Montgomery County Public Schools.
  • Other combinations of education, training, and experience that provide the necessary knowledge, abilities, and skills may be considered.

Skills

  • Considerable knowledge of business English, spelling, vocabulary, and arithmetic.
  • Considerable knowledge of modern office practices, procedures, and equipment.
  • Considerable knowledge of the organization and functions of MCPS major units.
  • Ability to take rapid and accurate dictation (may be required for some positions).
  • Proficiency in operating word processing equipment and desktop computers.
  • Good oral and written communication and human relations skills.
  • Knowledge of and ability to meet the seven core competencies of the Supporting Services Professional Growth System (SSPGS).
  • Working knowledge of FMS components, accounts maintenance, and procurement procedures.

Physical Demands

  • Sustained operation of keyboard devices.

Pay

The wage range for this position is between $26.23 and $38.51 per hour, based on years of service.

Schedule

  • Full-time
  • 12 working months
  • Day shift

Benefits

For information about benefits, visit this link.

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