Full-time HR Coordinator for Assisted Living Community

Shift: Days, Monday-Friday
Wage: $27-$32/hour, based on experience

Responsibilities

• Human Resources Functions (80%)
  • Handle tasks related to pre-boarding/onboarding new team members, coordination and implementation of new hire orientation, and coordinating with cross-functional departments to ensure an exceptional first-day experience.
  • Monitor team member surveys including new hire, pulse, and exit interviews and follow up with appropriate individuals.
  • Assist in the administration of FMLA/ADA process through our 3rd party administrator and provide support to team members as needed.
  • Work with leaders on employee relations or performance issues.
  • Provide daily HR support to team members.
  • Maintain the integrity and confidentiality of personnel records and HRIS system according to policy and compliance with state and federal requirements.
  • Ensure training and education are completed per job requirements and facilitate communication between departmental management regarding team member credentialing renewals.
  • Perform periodic audits of personnel records to ensure that all required documents are collected and filed appropriately.
  • Assist in the communication & interpretation of the team member handbook.
  • Educate team members on their benefit options and enrollment process.
  • Support HR functions including new company initiatives, day-to-day follow-up, and all HR administrative needs.
  • Perform other human resources-related duties as assigned.
• Business Office Functions (10%)
  • Responsible for collection of A/R in adherence to company collection policies and procedures.
  • Maintain daily facility census, reconciling discrepancies with other departments.
  • Responsible for cash management, including scanning deposits, monitoring petty cash funds (if applicable), overseeing resident trust (if applicable), and bank reconciliations.
  • Respond to questions related to billing and resolve requests from residents and/or responsible parties; work to resolve issues and concerns with other team members as needed.
  • Remain up to date with company, federal, and state billing guidelines.
  • Perform other financial-related duties as assigned.
• Payroll Management Functions (10%)
  • Keep employee records up to date by processing employee status changes, promotions, transfers, terminations, wage increases, and new hires in a timely fashion within the HRIS system.
  • Maintain payroll data while ensuring departments are submitting & approving team member timesheets within acceptable deadlines.
  • Review timecards after manager approval, verifying available hours, calculating miscellaneous pay, and entering deductions.
  • Set up new team members in the Time and Attendance system.
  • Perform other financial-related duties as assigned.

Requirements

• Be able to make independent decisions and follow instructions.
• Deal tactfully with personnel, prospects, residents, family members, visitors, government agencies/personnel, and the public.
• Communicate effectively in a manner sufficient for supervisors, team members, prospects, residents, and families.
• Must be able to speak, write, and understand English sufficiently for effective communication with supervisors, team members, residents, and families.
• Knowledge/proficiency in Microsoft Office Suite and electronic health record (EHR) billing systems.
• Working knowledge of federal, state, and local employment law practices.
• Must meet all applicable state and federal requirements for this position.
• High school diploma or general equivalency is required.
• 1-3 years’ experience working within an office environment.
• Prior experience in human resources leadership in a healthcare setting is preferred.
• SHRM-CP or PHR certification is preferred.
• Knowledge of basic generally accepted accounting principles.

Supervisory Responsibility

This position may have direct reports or supervisory requirements.

Working Conditions and Physical Demands

• Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer & telephone.
  • Must be able to lift 15 pounds at times.
  • Alternating between standing and sitting.
• Cognitive Requirements
  • Executes tasks independently.
  • Ability to express yourself clearly and effectively.
  • General computer literacy.
• Environmental Requirements
  • Tasks assigned to this position may involve potential and/or direct exposure to blood, body fluids, infectious diseases, air contaminants, and hazardous chemicals.
  • Ambient room temperatures, lighting, and traditional office equipment as found in a typical office environment.