(Full-Time): Finance and Administration Specialist – (Junior to Mid-Level)

Position Summary

This role is approximately 80% financial administration and compliance support and 20% human resources and general administrative support. The position supports DCAA-compliant accounting processes, accounts payable and receivable, timekeeping, payroll support, employee onboarding and offboarding, and benefits administration. The ideal candidate is highly organized, detail-oriented, comfortable working independently, and able to manage multiple priorities while maintaining confidentiality, professionalism, accuracy, and strong documentation practices.

Essential Duties And Responsibilities

• Maintain contract-award documentation, modifications, deliverables, funding records, invoices, and other documentation, in accordance with FAR, DFARS, DCAA, prime contractor, and company policies
• Support invoice preparation, review, submission, payment-status tracking
• Support accounts payable and accounts receivable functions in QuickBooks Online and Rippling in accordance with DCAA-compliant accounting practices
• Maintain accurate accounting records, general ledger support, job-cost data, labor allocations, and supporting documentation for audit readiness
• Reconcile timekeeping, payroll, and accounting records; identify and route discrepancies for correction
• Support payroll-cycle activities, including timecard review, employee changes, payroll reports, and payroll-document retention
• Coordinate with internal project manager to collect, organize, and archive contract documentation
• Coordinate with project managers/employees to collect labor, expenses, deliverables, for invoicing
• Assist with proposal administration, including cost/price data collection, labor-rate inputs, pricing templates, and proposal-file maintenance
• Assist with customer portal administration, document submissions, reporting uploads, and other contract-administration requirements
• Coordinate pre-employment requirements, onboarding, policy acknowledgments, and required training
• Support employee onboarding and offboarding, including document collection, employment verifications, background checks, I-9 processing, and system access coordination
• Assist with benefits administration, employee changes, policy acknowledgments, required training documentation, and HR compliance tracking

Qualifications And Desired Attributes

• At least one year of experience maintaining business financial records is required; experience with invoicing, accounts payable, accounts receivable, timekeeping, payroll support, or government-contract administration is strongly preferred
• At least two years of government contracting experience in accounting, finance, HR administration, contracts administration, compliance of government prime or subcontracts
• Proficiency in QuickBooks Online, Rippling, Microsoft Office, and Google Workspace
• Experience supporting employee onboarding and offboarding, benefits administration, personnel records, timekeeping, and payroll processes is preferred
• Strong attention to detail, organizational skills, written communication skills, and the ability to work independently in a deadline-driven environment
• Ability to handle sensitive financial and employee information with discretion and confidentiality
• Willingness to learn and longs to be part of dynamic team supporting U.S. Government contracts

Work Environment

This is a primarily remote, computer-based position. The employee must be able to work effectively and independently in a virtual environment; regularly communicate with internal team members, clients, vendors, and government-contractors; and manage confidential financial, personnel, and contract information using company-approved systems and procedures.