Finance Specialist (Part-Time)

Victory Pyrotechnics & Special Effects, based in Clearwater, Kansas, transforms events into unforgettable experiences using lighting, video, audio, pyrotechnics, and special effects. Our team includes pyrotechnic field technicians, show designers, production professionals, and logistics experts.

About the role

As the Finance Specialist, you will handle recurring accounting and financial administration that keeps Victory running behind the scenes. You’ll manage financial transactions, accounts payable and receivable, reconciliations, sales tax, company spend-card activity, project job costing, and recurring financial reporting. This role operates in a project-driven environment with multiple business entities and activity across multiple states, requiring strong organizational skills and attention to detail.

Responsibilities

• Manage the Accounts Payable inbox, review and enter vendor bills, verify proper account and project coding, prepare bills for approval, write checks and prepare approved payments, reconcile vendor statements, track vendor credits, and maintain accurate vendor records.
• Prepare customer invoices, record and apply payments, maintain accurate receivable balances, review aging reports, identify past-due accounts, and research customer credits, deposits, unapplied payments, and other discrepancies.
• Review, categorize, and post bank and financial transactions. Maintain accurate transaction records and investigate duplicate, missing, uncategorized, or incorrectly recorded activity.
• Reconcile bank, credit card, clearing, and other assigned balance sheet accounts. Research discrepancies and ensure outstanding items are properly documented and resolved.
• Review and reconcile company spend-card transactions, verify appropriate account and project coding, collect supporting receipts and documentation, and follow up on missing information.
• Prepare and file sales tax returns across multiple states, jurisdictions, and business entities. Maintain filing schedules and supporting records, reconcile sales tax activity to the accounting system, and help ensure filing and payment deadlines are met.
• Review project-related revenue and expenses to ensure costs are assigned to the appropriate jobs. Identify missing or incorrectly coded project expenses and assist with financial project closeout and project profitability reporting.
• Maintain visibility into upcoming financial obligations and prepare recurring cash requirement reports showing bills and significant payments due over the upcoming 7, 14, and 30 days. Identify past-due obligations or other payment items requiring management attention.
• Complete assigned month-end accounting procedures, including account reconciliations, AP and AR review, outstanding transaction review, and recurring financial reports. Identify unusual activity or discrepancies requiring additional review.
• Maintain W-9s, vendor information, payment records, financial forms, and supporting accounting documentation. Assist with year-end 1099 preparation and other recurring financial reporting requirements.
• Prepare credit applications, vendor forms, banking documentation, and other financial paperwork. Assist with accountant requests, insurance audits, tax documentation, and other financial information requests as needed.
• Maintain organized accounting procedures and recurring financial calendars. Identify opportunities to improve financial workflows, documentation, accuracy, and efficiency.

Requirements

• 2+ years of bookkeeping, accounting, or financial administration experience preferred.
• Working knowledge of Accounts Payable, Accounts Receivable, bank reconciliations, and general bookkeeping principles.
• Experience with QuickBooks Online strongly preferred.
• Experience preparing or filing sales tax returns preferred; multi-state sales tax experience strongly preferred.
• Experience with project or job-cost accounting preferred.
• Experience working with multiple business entities is a plus.
• Strong proficiency with Excel and/or Google Sheets.
• Exceptional attention to detail and organizational skills.
• Ability to independently manage recurring weekly, monthly, quarterly, and annual deadlines.
• Strong problem-solving skills with the ability to research and resolve financial discrepancies.
• Comfortable following up with employees, vendors, customers, and management to obtain missing documentation or information.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality when handling sensitive company, customer, vendor, banking, and employee information.

Benefits

• Flexible part-time schedule.
• Consistent year-round accounting work in a unique and growing live-event production company.
• Opportunity to work independently while collaborating directly with company leadership.
• Exposure to project-based accounting, multi-state operations, and multiple business entities.
• Opportunity to improve and help shape Victory's financial processes as the company continues to grow.
• Collaborative team environment with involvement across multiple areas of the business.

Pay

$16–$18 USD per hour.