Financial Administration Specialist

About the role

The Indiana University School of Education prepares reflective, caring, and skilled educators who make a difference in education both locally and globally. Graduates are recognized as the best teachers in the state for their innovative approaches and contribute significantly to the state's teacher population.

Responsibilities

• Works as a valued team member on the school finance team.
• Learns and administers the School's student financial aid portfolio, including scholarships, fellowships, and graduate fee remissions, ensuring compliance with institutional, donor, and regulatory requirements.
• Develops and manages annual awarding budgets and multi-year spending plans, aligning with IUF Target Sped requirements and school financial strategy.
• Oversees fund utilization across 200+ endowed and restricted funds, ensuring proper stewardship and alignment with donor intent.
• Exercises decision-making authority in interpreting and applying donor restrictions, awarding guidelines, and aligning with donor intent.
• Establishes and maintains processes and internal controls for award setup, reconciliation, and reporting across multiple financial systems such as BAM, SIS, KFS, etc.
• Maintains scholarship, fellowship, and fee remission accounts, monitoring and reconciling them monthly, identifying variances, and implementing corrective actions.
• Reviews and approves financial transactions and IUF reimbursement documentation, ensuring compliance, accuracy, and audit readiness.
• Provides financial guidance and training to departmental administrators, award committees, and stakeholders.
• Promotes cross-functional collaboration with Development, Finance, and Academic units to resolve donor intent questions, launch new funds, and improve financial processes.
• Produces and delivers financial analyses, projections, and reporting to support strategic planning and award allocation decisions.

General Responsibilities

• Performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts.
• Explains financial concepts to non-financial employees.
• Maintains division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May provide guidance to lower-level employees.

Qualifications

• Required: Bachelor's degree in finance, business, or related field.
• Required: 2 years of relevant experience.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

Benefits

Indiana University offers a comprehensive range of benefits including:

• Comprehensive medical and dental insurance.
• Health savings account with generous IU contributions.
• Healthcare and dependent care flexible spending accounts.
• Basic group life insurance paid by IU.
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance.
• Base retirement plan with generous IU contributions, subject to vesting.
• Voluntary supplemental retirement plan options.
• Tuition subsidy for employees and family members taking IU courses.
• Generous paid time off plans.
• Paid leave for new parents and IU-sponsored volunteer events.
• Employee assistance program (EAP).

Pay

$55,000 - $65,000 range.

Schedule

Sedentary work as well as periods of time moving around an office environment and the campus.