Finance / Administrative Specialist

About the Role

The Town of Clarkdale, incorporated in 1957, operates under the council-manager form of government and employs approximately 58 employees. This position provides clerical, bookkeeping, and administrative support for the Finance Department and the Town Manager, serving as the first point of contact at the front desk. The role includes notary services, event coordination, and various office management duties.

First review of resumes will be Wednesday, August 12, 2026. This is a FLSA non-exempt, full-time position with full benefits.

Responsibilities

• Provides administrative and bookkeeping support, including reconciliations, accounts payable, and accounts receivable.
• Documents and monitors financial transactions; prepares and files financial documents.
• Processes accounts payable and receivable; fact-checks accounting data.
• Assists with tax payments and returns; implements proper accounting management practices to assure audit accountability.
• Serves as receptionist, greeting and directing visitors, answering phones, and assisting the public, Town staff, and outside agencies.
• Manages daily incoming and outgoing mail, invoices, and payments; orders and receives office supplies.
• Provides full office management responsibilities, including maintaining facility security.
• Creates and maintains accurate spreadsheets, templates, documents, records, files, and reports.
• Assists the Town Manager with administrative duties and special projects.
• Supports planning and execution of quarterly employee events and additional Town events.
• Performs notarial services in accordance with applicable laws and procedures.
• Performs other duties as assigned across multiple departments.

Requirements

• High School degree or GED supplemented by coursework in accounting, bookkeeping, or a related field.
• One (1) year of full-time bookkeeping or clerical accounting experience. Post-secondary education may substitute for experience.
• Notary Public commission preferred or ability to obtain within six (6) months of hire.
• Valid Arizona Driver’s license or ability to obtain upon employment.

Preferred Qualifications

• Experience working in Government Finance or completion of Finance coursework.

Skills

• Knowledge of federal, state, and local laws, ordinances, and regulations related to Finance.
• Knowledge of general and computerized accounting principles, practices, and applications.
• Proficiency in MS Office (Word, Excel) and computerized financial systems.
• Strong customer service, communication (verbal and written), and arithmetic skills.
• Ability to develop and maintain positive working relationships at all levels.
• Ability to attend to detail for prolonged periods and adapt to changing work environments.
• Skill in coordinating events, including vendor contact, budget adherence, setup, and cleanup.
• Ability to operate standard office equipment (calculators, photocopiers, FAX machines, etc.).

Physical Requirements

• Primarily office-based with occasional outdoor work or traversing uneven terrain.
• Vision sufficient to read technical, legal, and regulatory documents, computer screens, and correspondence.
• Hearing sufficient to understand conversations in person, over the phone, or via radio.
• Speech sufficient to communicate clearly in person, in meetings, and over the phone.
• Mobility and dexterity to operate office equipment and computers safely.
• Strength to lift and carry up to ten (10) pounds.
• Endurance to sit, walk, and stand for extended periods during the work shift.

Working Conditions

• Work is regularly performed in an inside office environment with varied noise levels.
• May require walking over uneven flooring or terrain.
• May require working outside normally scheduled hours or attending off-site training/meetings.
• Frequent sitting, talking, hearing, and use of hands to operate objects, tools, or controls.

Pay

The salary range for this position starts at $43,143 annually ($20.74/hour). Highly qualified candidates may start above the minimum based on qualifications and experience.