Front Office Agent

Duties and Responsibilities

• Greet all guests and or associates upon contact.
• Provide parking guidance and or make transportation arrangements.
• Check-in/Check-out guests.
• Assist with hotel reservations for guest rooms.
• Aid in escorting guests to their room and or other hotel area as needed.
• Assistance with carrying, holding and or storing luggage and or other items.
• Manage multiple phone calls, radio calls, e-mails and or requests.
• Deliver packages, newspaper, group amenity deliveries and or any other item requested.
• Maintain hotel entrance clean and clear of congestion and report any safety matters to Maintenance.
• Promote hotel services, facilities and anticipate guest’s needs to promote higher guest satisfaction.
• Demonstrate brand standards, behaviors, hallmarks and mandates.
• Follow all emergency and safety guidelines in order to provide a safe and secure environment for guests, associates and visitors.
• Follow all guidelines, policies and procedures as outlined by PHM’s Employee Handbook such as, reporting to scheduled shift, report to work on time, reporting absences, have a professional demeanor, etc.

Interpersonal Relationships

• Spark conversations with guests and associates in a professional manner, smile often, and establish relationships in order gain trust and loyalty.
• Assist with training and or providing guidance to new associates when requested.
• Resolve and address all guest and associate questions and or concerns in a creative and professional manner.
• Report any issues, concerns and or suggestions to management.
• Have constant communication with all hotel departments in order to ensure guest satisfaction.

Financials

• Follow posted schedule to help reduce overtime and missed meal hours.
• Follow all cash handling procedures.

Working Environment

The hotel is in a public business atmosphere, which varies temperature based indoor and outdoor climate. The nature of this job is mainly indoors but may outdoors based on business demands.

Some travel is required either locally to attend hotel events not limited to meetings, trainings etc.

Educational Requirements

Minimum of High School Diploma or equivalent.

Work Experience

Minimum of 1 year of customer service position is required in Hospitality or equivalent.

Knowledge

• Understand hotel function and guest profiles.
• Knowledge of local area including restaurants, landmarks, shopping centers and or local attractions.
• Possess computer knowledge such as typing, composing e-mails, using Microsoft Office, Outlook and knowing how to use search engines.

Skills

• Strong English business communication skills both verbal and written.
• Strong interpersonal skills such as listening, smiling, relating, asking questions, teamwork, etc.
• Have the skill to manage multiple tasks at a time, maintain focus and structure, and know how to prioritize.
• Have the skill to resolve conflicts with ease and professionalism to ensure maximum guest and associate satisfaction and or skill to communicate any guest/associate conflict with management

Physical Requirements

• Prolonged standing/walking for 8+ hours.
• Ability to walk around the hotel, up and down stairs, stoop, kneel, lift a minimum of 50 lbs. and push and pull approximately 200 lbs.

Business Attire

To present a professional and business image to guests, associates and public we ask that all associates follow PHM’s dress and grooming standards available in the PHM Handbook on page 16. Standards include wearing full uniform at all times, uniform must be neat, clean and wrinkle free, practice good personal hygiene, and grooming.

PREFERRED QUALIFICATIONS

• Degree/Certifications in Business Management or Hospitality
• Bilingual or Multilingual
• Prior hotel experience
• Emotional Intelligence Training