Founder Operations EA / Executive Operations Assistant — Fully Remote

About the role

CoTrain is hiring on behalf of Avant, a fast-growing portfolio of eCommerce and digital businesses, for a highly organized, systems-oriented Executive Assistant to work directly with the founder. CoTrain is a vetted marketplace that connects companies with elite, pre-screened talent, so you go straight to real work. This is not a traditional calendar-and-email-only EA role. Your main job is to keep the founder's operating environment extremely clean and easy to manage across Slack, ClickUp, Notion, meetings, follow-ups, and team communication — so the founder can see what matters without digging through dozens of chats, channels, and dashboards.

What you'll own

• Organize and maintain the founder's ClickUp — making sure important tasks have clear owners, deadlines, statuses, and follow-ups, with views kept clean and focused on the highest-priority items
• Organize Slack channels, communication, and notifications, and make sure decisions or tasks discussed there get captured properly
• Maintain and organize Notion, working with specialists when advanced setup is needed
• Help implement standardized workflows across multiple brands
• Make sure recurring meetings and creative calls actually get scheduled and happen
• Track recurring reports and chase team members for updates so the founder doesn't have to
• Turn the founder's voice notes, messages, and random ideas into organized tasks and follow-ups
• Maintain a clean list of open loops and outstanding decisions
• Prepare a simple daily/weekly founder briefing: top priorities, blockers, overdue items, key updates, and anything needing the founder's attention
• Continuously reduce noise and improve organization as the company grows

What we're looking for

• Extremely organized and very proactive
• Comfortable chasing people for updates
• Great at turning messy information into simple systems
• Strong written communication
• Understands priorities instead of treating every task equally
• Comfortable working across multiple companies/projects at once
• Detail-oriented without becoming bureaucratic
• Able to work independently and directly with a fast-moving founder

Tools you should be comfortable with

• ClickUp
• Slack
• Notion
• Google Calendar
• Google Drive
• Google Docs/Sheets
• Loom
• WhatsApp

Strong experience with several of these preferred. You don't need to be a world-class ClickUp or Notion architect — specialists handle advanced builds. What matters most is that you can operate and maintain the system every day once it's built.

What success looks like

The founder never has to search through Slack, Notion, WhatsApp, and ClickUp