Remote Executive Assistant

Responsibilities

• Manage and coordinate complex calendars and appointments
• Schedule meetings, calls, and events across multiple time zones
• Anticipate scheduling conflicts and proactively resolve them
• Maintain detailed client profiles
• Send weekly usage reports
• Respond to communication within a two-hour window
• Administer administrative tasks such as document preparation, data entry, and file organization
• Support day-to-day business operations
• Coordinate travel arrangements and event management
• Manage project coordination and task tracking

Requirements

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Proactive, resourceful, and solution-oriented mindset
• Ability to manage multiple clients and deadlines
• Bilingual (English/French and/or Spanish) preferred
• Experience supporting executives, entrepreneurs, or small business owners
• Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience)
• 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role

Qualifications

• Typing ability of at least 50 WPM with accuracy
• Technical Skills: Google Workspace and/or Microsoft Office, calendar management tools (Google Calendar, Outlook), project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce), communication tools (Slack, Zoom, Teams)
• Reliable high-speed internet, computer, and phone
• Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client

Compensation

This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix.

Work Requirements

• No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process.
• No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.

Protecting Yourself from Recruitment Scams

• No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
• No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
• Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always verify the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
• What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.